Executive Assistant

The Quest Organization; New York (NY); On-site; USD 60,000 - 90,000; Full time

Job summary

The Quest Organization Inc in New York seeks an Executive Assistant to support senior leadership and a busy, client-facing team. You will manage executive schedules, coordinate client interactions, and assist with launching and managing transactions.

Responsibilities include maintaining calendars, preparing for meetings, coordinating travel, and supporting NDAs and client databases. Proactive, highly organized candidates with strong communication excel in this fast-paced environment.

Qualifications

• Experience as an Executive Assistant or similar role.
• Excellent organizational skills and attention to detail.
• Proactive with ability to anticipate needs.
• Strong communication and interpersonal skills.
• Salesforce experience preferred.
• Familiarity with Claude AI tools.

Responsibilities

• Manage executive calendars, meetings, and scheduling priorities.
• Prepare for meetings, calls, and client engagements.
• Support deals through Salesforce from launch to close.
• Track deadlines, deliverables, and follow-up items.
• Prepare NDAs for clients and investors; manage databases.
• Attend team meetings, record notes, distribute actions.
• Coordinate travel, client entertainment, and team events.
• Provide general administrative support to leadership and team.

Skills

Executive experience

Organizational skills

Proactive mindset

Communication skills

Salesforce

Microsoft Office

Claude AI

Tools

Salesforce

Microsoft Office

Claude AI

Job description

Executive Assistant A leading commercial real estate firm is seeking a proactive, highly organized Executive Assistant to support senior leadership and a busy, client-facing team. This individual will manage executive schedules, coordinate client interactions, and assist with launching and managing transactions.

Responsibilities:

• Manage executive calendars, meetings, and scheduling priorities.
• Ensure executives are prepared for meetings, calls, and client engagements.
• Support launching and managing deals through Salesforce.
• Track transaction deadlines, deliverables, and follow-up items.
• Prepare, process, and track client and investor NDAs.
• Maintain client databases and track engagement and activity.
• Attend weekly team meetings, prepare notes, and distribute action items.
• Coordinate business travel, client entertainment, and occasional team events.
• Provide general administrative support to leadership and the team.

Qualifications:

• Experience as an Executive Assistant, Administrative Assistant, or Deal Administrator.
• Exceptional organizational skills, attention to detail, and follow-through.
• Highly proactive with the ability to anticipate needs and take initiative.
• Strong presence, communication and interpersonal skills.
• Proficiency in Microsoft Office; Salesforce experience preferred.
• Familiarity with AI tools such as Claude.
• Ability to manage competing priorities in a fast-paced environment.