Executive Assistant

Calculated Hire; Frankfort (KY); Hybrid; USD 27,000 - 39,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401k

Job summary

Calculated Hire is seeking an Executive Assistant to provide high-level administrative support to the Executive Director, with emphasis on legislative and regulatory activities. The contract runs through mid-December 2027 and offers a hybrid work arrangement, on-site Monday–Thursday and remote on Fridays, with a starting date ASAP.

Responsibilities include managing complex calendars, correspondence, and drafting official communications, plus taking detailed notes during legislative sessions and

Qualifications

• Strong attention to detail and ability to anticipate needs.
• Excellent follow-up and organizational skills, with the ability to manage multiple priorities.
• Working knowledge of the legislative process.
• Proficiency in document editing, drafting, and formatting.
• Strong customer service orientation and professional phone etiquette.
• Ability to work effectively in a collaborative, open-floor office environment.
• Prior experience in government office, law firm, lobbying firm, or healthcare setting.

Responsibilities

• Manage calendar and scheduling for the Executive Director, anticipating needs and managing competing priorities.
• Monitor and manage email correspondence to ensure timely responses and follow-up.
• Draft, edit, and format documents and correspondence, maintaining a high standard of professionalism.
• Take detailed meeting notes during legislative and regulatory sessions, ensuring accuracy and completeness.
• Apply working knowledge of the legislative process to support daily activities and keep the Executive Director prepared.
• Draft and edit official letters and communications for the Executive Director.
• Field questions and review documents related to cabinet boards and commissions.
• Handle incoming calls with professional phone etiquette.
• Support a collaborative, open-floor office environment and contribute to a positive team culture.
• Provide general customer service support within the office.

Skills

Calendar management

Email management

Document editing

Legislative process

Government experience

Customer service

Phone etiquette

Job description

Executive Assistant

Hybrid Role (On-site Monday–Thursday, remote on Fridays; minimum 3 days on-site including Monday and Wednesday)

Contract through mid-December 2027

Compensation: $24 - $24.05 per hour

Start Date: ASAP

About The Role

Our Client is seeking an Executive Assistant to provide high-level administrative support to the Executive Director, with a particular emphasis on legislative and regulatory activities. This contract position, running through mid-December 2027, requires a proactive individual capable of managing complex calendars, handling correspondence, and preparing documents. The role involves taking detailed notes during legislative sessions, supporting cabinet boards and commissions, and drafting official communications. The ideal candidate will possess strong organizational skills, attention to detail, and a working knowledge of the legislative process, along with experience in government, law, lobbying, or healthcare environments. The position is primarily on-site Monday through Thursday (minimum three days on-site, including Monday and Wednesday), with remote work on Fridays, and requires excellent customer service and phone etiquette in a collaborative, open-floor office setting.

What You'll Do

• Manage calendar and scheduling for the Executive Director, anticipating needs and managing competing priorities
• Monitor and manage email correspondence to ensure timely responses and follow-up
• Draft, edit, and format documents and correspondence, maintaining a high standard of professionalism
• Take detailed meeting notes during legislative and regulatory sessions, ensuring accuracy and completeness
• Apply working knowledge of the legislative process to support daily activities and keep the Executive Director prepared
• Draft and edit official letters and communications for the Executive Director
• Field questions and review documents related to cabinet boards and commissions (deep subject-matter expertise not required)
• Handle incoming calls (approximately 2–3 per day) with professional phone etiquette
• Support a collaborative, open-floor office environment and contribute to a positive team culture
• Provide general customer service support within the office

What You Bring

• Strong attention to detail and ability to anticipate needs
• Excellent follow-up and organizational skills, with the ability to manage multiple priorities
• Working knowledge of the legislative process
• Proficiency in document editing, drafting, and formatting
• Strong customer service orientation and professional phone etiquette
• Ability to work effectively in a collaborative, open-floor office environment
• Prior experience in one or more of the following: government office, law firm, lobbying firm, or general healthcare setting

Disclaimer

Brooksource, Medasource, and Calculated Hire are part of the Eight Eleven Group family of companies and operate under Eight Eleven Group, LLC. All employees receive the same benefits, policies, and terms of employment.

Equal Employment Opportunity

We are committed to creating an inclusive environment for all employees and applicants. We do not discriminate on the basis of race, color, religion, creed, sex, sexual orientation, gender identity or expression, national origin, ancestry, age, disability, genetic information, marital status, military or veteran status, citizenship, pregnancy (including childbirth, lactation, and related conditions), or any other protected status in accordance with applicable federal, state, and local laws.

Benefits & Perks

Calculated Hire offers competitive medical, dental, vision, Health Savings Account, Dependent Care FSA, and supplemental coverage with plans that can fit each employee’s needs. We offer a 401k plan that includes a company match and is fully vested after you become eligible, paid time off, sick time, and paid company holidays. We also offer an Employee Assistance Program (EAP) that provides services like virtual counseling, financial services, legal services, life coaching, etc.

Pay Disclaimer

The pay range for this job level is a general guideline only and not a guarantee of compensation or salary. Additional factors considered in extending an offer include (but are not limited to) responsibilities of the job, education, experience, knowledge, skills, and abilities, as well as internal equity, alignment with market data, applicable bargaining agreement (if any), or other law.