Executive Assistant to ED & Board, Hybrid Role

Minnesota Council of Nonprofits; Saint Paul (MN); Hybrid; USD 65,000 - 70,000; Full time

Benefits offered by this job

Medical insurance

Paid family leave

Phone stipend

401k

Hybrid work arrangement

Job summary

The Minnesota Center for Environmental Advocacy is seeking an Executive Assistant to support the Executive Director and board by coordinating calendars, meetings, and communications. This role includes preparing agendas, drafting materials, and handling confidential information with discretion.

The position is approximately 80 percent Executive Director support and 20 percent other duties, with a hybrid work arrangement and a minimum in-office presence to ensure collaboration and effective

Qualifications

• 2-5 years of experience in administrative, executive, project coordination, or similar functions.
• Experience interacting with the public in a professional setting.
• Experience with research, writing, and communications skills.
• Knowledge of Microsoft Office Suite, including Excel.
• Experience with task management processes and tools for yourself and for others.
• Willingness to learn new skills and software as needed.

Responsibilities

• Work directly with the Executive Director and board members on committee and board meeting agendas and preparation.
• Managing the Executive Director’s calendar and e-mail to reflect organizational and individual priorities, including fielding and prioritizing meeting requests, meeting preparation, communicating with attendees, and tracking meeting follow-ups.
• Proactive meeting preparation for Executive Director, including drafting agendas and researching policy or other issues as needed.
• Attending meetings with the Executive Director as needed to assist with management of tasks and follow-up.
• Assisting the Executive Director in preparing for presentations, including content and visual aids such as PowerPoint presentations.
• Leading and coordinating special projects and research assignments as needed.
• Assisting with other office-related and operations tasks as needed in coordination with the Operations Officer.

Skills

Executive support

Calendar management

Meeting coordination

Microsoft Office

Research & writing

Communication

Task management

Tools

PowerPoint

Excel

Microsoft Office

Job description

The Minnesota Center for Environmental Advocacy is seeking an Executive Assistant to support the Executive Director and board by coordinating calendars, meetings, and communications. This role includes preparing agendas, drafting materials, and handling confidential information with discretion.

The position is approximately 80 percent Executive Director support and 20 percent other duties, with a hybrid work arrangement and a minimum in-office presence to ensure collaboration and effective