Executive Administrative Assistant

Hyundai Capital America; Irvine (CA); Hybrid; USD 64,000 - 96,000; Full time

Benefits offered by this job

Hybrid work arrangement

Vehicle perks

Health coverage

HSA contributions

401(k) with company match

Life and disability insurance

Wellbeing resources

Leadership & career development

Volunteer time off

Job summary

Hyundai Capital America in Irvine, CA is seeking an Executive Administrative Assistant to support senior executives with calendars, travel, and confidential communications. You will coordinate meetings, prepare materials, manage expense reporting, and ensure smooth office operations in a fast-paced environment.

The role requires 2–4 years of executive support experience, a high school diploma (bachelor’s preferred), and strong Microsoft Office skills.

Qualifications

• 2–4 years of executive support/administrative experience in a corporate setting or equivalent.
• High School Diploma required; Bachelor’s degree preferred.
• Exhibits sound judgment, discretion, and confidentiality when supporting senior executives.
• Strong verbal and written communication skills for professional interaction with executives and staff.
• Excellent organizational skills with the ability to manage multiple deadlines and tasks.

Responsibilities

• Manage executive calendars, travel arrangements, itineraries, and confidential materials.
• Coordinate internal and external meetings, events, and VIP logistics.
• Prepare executive correspondence, reports, and presentation materials; assist with expense reporting.
• Provide general office administrative support including data entry, filing, and document handling.
• Support special projects and cross‑functional administrative needs as required.

Skills

Verbal communication

Written communication

Microsoft Office

Time management

Collaboration

Education

High School Diploma

Bachelor’s degree preferred

Tools

Outlook

Word

Excel

PowerPoint

Job description

Hyundai Capital America (HCA) helps people move forward. Through Hyundai Motor Finance, Genesis Finance, and Kia Finance, we deliver innovative financing, leasing, and insurance solutions to more than 3 million customers and businesses nationwide.

We’re a company driven by growth, innovation, and people. At HCA, you’ll find opportunities to build new skills, expand your career, and make a real impact—while working in a diverse, inclusive, and values‑driven environment. We’re proud to support our communities through volunteerism, philanthropy, and engaged Employee Resource Groups.

What You Will Do

• The Executive Administrative Assistant provides administrative and clerical support to Executives, including management of calendars, appointments, travel arrangements, itineraries, executive correspondence, expense reporting, and coordination of critical and confidential matters. This role supports internal and external meetings, division/departmental-level events, Employee Engagement programs, VIP visitor logistics, catering, presentation materials, and general office functions to ensure effective executive and departmental operations.

How You Will Make An Impact

• Executive Calendar, Travel & Logistics: Manage executive calendars, schedule appointments, coordinate travel arrangements, maintain itineraries, and respond to schedule changes to support effective executive operations.
• Meetings, Events & Catering Coordination: Coordinate internal and external meetings, division and department events, town halls, employee engagement activities, catering, materials, and logistics in partnership with executives, department heads, and key stakeholders.
• Office Administration & Document Support: Perform general office functions including copying, mailing, filing, data entry, proofreading, correspondence preparation, presentation materials, and other administrative support activities.
• Executive Communications & Confidential Information: Compose, review, and transmit executive correspondence; screen incoming information; and handle sensitive or confidential matters with appropriate judgment and discretion.
• Expense Reporting, Visitor Support & Special Projects: Prepare and file expense reports; support VIP visitor agendas and itineraries; coordinate restaurant reservations, travel, meeting arrangements, and special administrative projects as needed.

What You Will Bring To The Role

• Minimum 2-4 years related experience in executive support/administrative support in a corporate environment or equivalent related experience.
• High School Diploma
• Bachelor’s degree is preferred or a combination of education and experience.
• Exercises sound judgment, discretion, and confidentiality when supporting senior executives and handling sensitive information.
• Strong verbal and written communication skills, with the ability to interact professionally with executives, employees, vendors, and external stakeholders.
• Strong organizational skills with the ability to prioritize competing deadlines, manage multiple assignments, and follow through independently.
• Proficient in Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint, with the ability to prepare correspondence, reports, and presentation materials.
• Collaborates effectively in a team environment and builds positive working relationships across departments.

We Take Care of Our People

At HCA, our people drive our success. That’s why we offer a competitive rewards package that supports your health, financial future, and overall wellbeing—at work and beyond.

Benefits Highlights

• Hybrid flexibility – 4 days in office, 1 day remote
• Vehicle perks – monthly vehicle allowance plus purchase and lease discounts
• Comprehensive health coverage – medical, dental, and vision plans
• Employer-funded HSA contributions to help reduce healthcare costs
• 401(k) with company match and immediate vesting from day one
• 100% company-paid life and disability insurance
• Wellbeing benefits including fitness and health resources
• Leadership programs and career development that support continuous learning
• Paid Volunteer Time Off and a company charitable donation in your honor

Other Details

Our Company is an equal opportunity employer committed to fostering a diverse, inclusive, and respectful workplace—because we believe diversity builds stronger teams. We comply with all applicable federal, state, and local equal employment opportunity laws and do not discriminate on the basis of race, religion or creed, color, national origin, ancestry, caste, citizenship, sex or gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity or expression, age, disability, medical condition, genetic information, marital status, family care or medical leave status, military or veteran status, political affiliation, or any other characteristic protected by law. Information provided during the application process is requested in good faith and will be used solely in accordance with applicable employment laws.

California Privacy Notice

This notice only applies to our applicants who reside in the State of California.

The latest version of our Privacy Policy can be found here. This Privacy Policy provides you with notice, at or before the point of collection, about the categories of personal information to be collected from you, the purposes for which your personal information is collected or used, and whether that information is sold or shared, so that you can exercise meaningful control over our use of your personal information. We are providing this notice to comply with the California Consumer Privacy Act of 2018, as amended by the California Privacy Rights Act of 2020 (“CCPA”).

If you have any questions about CCPA regarding California residents or HCA team members, please contact the Privacy Team at [e-mail].

Primary Location

United States-California-Irvine

Work Locations

Headquarters 1

Job Type

Regular

Overtime Status

Non-exempt

Schedule

Full-time

Minimum Salary: $64,000.00

Maximum Salary: $96,000.00

Job Posting

Sep 17, 2026