Executive Assistant - Human Resources

AECOM; St. Louis (MO); Remote; USD 40,000 - 55,000; Full time

Job summary

AECOM is seeking an Executive Administrative Assistant to provide support to the Ascension Human Resource Executive Office. This remote position involves coordinating schedules, managing communications, and assisting with financial oversight. Ideal candidates will possess a high school diploma and relevant experience, with a strong focus on organization and efficiency.

Benefits

Paid time off (PTO)

Health insurance options

Retirement benefits

Disability benefits

Tuition reimbursement

Qualifications

• High School diploma equivalency or 1 year of applicable job specific experience required.
• Experience with Google Workspace and Peoplesoft preferred.

Responsibilities

• Coordinate schedules, meetings, and presentations for executives.
• Maintain executive office calendar and prepare necessary correspondence.
• Monitor financial and budget information.

Skills

Administrative Support

Scheduling

Financial Monitoring

Education

High School Diploma or equivalent

Tools

Google Workspace

Peoplesoft

Job description

**Details**

+ **Department:** Ascension Human Resource - Executive Office

+ **Schedule:** Monday - Friday, Standard Business Hours

+ **Location:** Remote

**Benefits**

Paid time off (PTO)

Various health insurance options & wellness plans

Retirement benefits including employer match plans

Long-term & short-term disability

Employee assistance programs (EAP)

Parental leave & adoption assistance

Tuition reimbursement

Ways to give back to your community

_Benefit options and eligibility vary by position. Compensation varies based on factors including, but not limited to, experience, skills, education, performance and salary range at the time of the offer._

**Responsibilities**

Provides administrative support for executives.

+ Coordinate schedules, visitors, telephone calls, meetings, deadlines and presentations to ensure the executive office functions seamlessly

+ Maintain executive office calendar

+ Schedule and coordinate management meetings, conferences, special events, and travel arrangements

+ Prepare and distribute subsequent correspondence as needed and follow up on action items to ensure completion

+ Prepare and coordinate the preparation of correspondences, reports, presentation materials and other written communications as required

+ Monitor financial and budget information and prepare data for review

+ Provide input to performance management

**Requirements**

Education:

+ High School diploma equivalency OR 1 year of applicable cumulative job specific experience required.

+ Note: Required professional licensure/certification can be used in lieu of education or experience, if applicable.

**Additional Preferences**

+ Create/Management of System Office POs including requesting new supplier registrations, requesting and tracking POs and processing invoice payments and corporate P card transactions

+ Support busy Voyager logistics/travel assistance/on-site meeting support

+ Process System Office expense reports utilizing Peoplesoft

+ Support Sr. EA Team, Supv. and ALT Admin for calendaring and projects utilizing Google Workspace

+ Ops leadership retreat/Immersion retreat logistical planning and onsite meeting support

+ Support on site meeting logistics including negotiating hotel contracts for HR execs team travel and Voyager travel (logistics and reservations)

\#HRJob

**Why Join Our Team**

Ascension associates are key to our commitment of transforming healthcare and providing care to all, especially those most in need. Join us and help us drive impact through reimagining how we can deliver a people-centered healthcare experience and creating the solutions to do it. Explore career opportunities across our ministry locations and within our corporate headquarters.

Ascension is a leading non-profit, faith-based national health system made up of over 134,000 associates and 2,600 sites of care, including more than 140 hospitals and 40 senior living communities in 19 states.

Our Mission, Vision and Values encompass everything we do at Ascension. Every associate is empowered to give back, volunteer and make a positive impact in their community. Ascension careers are more than jobs; they are opportunities to enhance your life and the lives of the people around you.

**Equal Employment Opportunity Employer**

Ascension provides Equal Employment Opportunities (EEO) to all associates and applicants for employment without regard to race, color, religion, sex/gender, sexual orientation, gender identity or expression, pregnancy, childbirth, and related medical conditions, lactation, breastfeeding, national origin, citizenship, age, disability, genetic information, veteran status, marital status, all as defined by applicable law, and any other legally protected status or characteristic in accordance with applicable federal, state and local laws.

For further information, view the EEO Know Your Rights (English) (https://www.eeoc.gov/sites/default/files/2022-10/22-088\_EEOC\_KnowYourRights\_10\_20.pdf) poster or EEO Know Your Rights (Spanish) (https://www.eeoc.gov/sites/default/files/2022-10/22-088\_EEOC\_KnowYourRightsSp\_10\_20.pdf) poster.

As a military friendly organization, Ascension promotes career flexibility and offers many benefits to help support the well-being of our military families, spouses, veterans and reservists. Our associates are empowered to apply their military experience and unique perspective to their civilian career with Ascension.

Pay Non-Discrimination Notice (https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp\_%20English\_formattedESQA508c.pdf)

Please note that Ascension will make an offer of employment only to individuals who have applied for a position using our official application. Be on alert for possible fraudulent offers of employment. Ascension will not solicit money or banking information from applicants.

**E-Verify Statement**

This employer participates in the Electronic Employment Verification Program. Please click the E-Verify link below for more information.

E-Verify (https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify\_Participation\_Poster\_ES.pdf)