Executive Assistant - Human Resources

Ascension; St. Louis (MO); Remote; USD 40,000 - 60,000; Full time

Job summary

Ascension is seeking an Executive Office Administrator to provide crucial administrative support for our executives. You will coordinate schedules, manage communications, and assist with logistical planning for meetings and events. This remote role requires a strong background in organization and administration, with flexibility to adapt to various tasks in a dynamic work environment.

Benefits

Paid time off (PTO)

Health insurance options

Retirement benefits

Employee assistance programs (EAP)

Tuition reimbursement

Qualifications

• High School diploma or 1 year relevant experience.
• Ability to manage executive schedules and communications effectively.
• Familiar with Google Workspace and financial monitoring.

Responsibilities

• Provide administrative support for executives including scheduling and coordination.
• Monitor financial and budget information, prepare necessary data.
• Prepare correspondences, reports, and presentations.

Skills

Coordination

Communication

Time Management

Education

High School diploma equivalency

Job description

We Are Hiring

• Department: Ascension Human Resource - Executive Office
• Schedule: Monday - Friday, Standard Business Hours
• Location: Remote

What You Will Do

Provides administrative support for executives.

• Coordinate schedules, visitors, telephone calls, meetings, deadlines and presentations to ensure the executive office functions seamlessly
• Maintain executive office calendar
• Schedule and coordinate management meetings, conferences, special events, and travel arrangements
• Prepare and distribute subsequent correspondence as needed and follow up on action items to ensure completion
• Prepare and coordinate the preparation of correspondences, reports, presentation materials and other written communications as required
• Monitor financial and budget information and prepare data for review
• Provide input to performance management

What You Will Need

Education:

• High School diploma equivalency OR 1 year of applicable cumulative job specific experience required.
  • Note: Required professional licensure/certification can be used in lieu of education or experience, if applicable.

Additional Preferences

• Create/Management of System Office POs includingrequesting new supplier registrations, requesting and tracking POs and processing invoice payments and corporate P card transactions
• Support busy Voyager logistics/travel assistance/on-site meeting support
• Process System Office expense reports utilizing Peoplesoft
• Support Sr. EA Team, Supv. and ALT Admin for calendaring and projects utilizing Google Workspace
• Ops leadership retreat/Immersion retreat logistical planning and onsite meeting support
• Support on site meeting logistics including negotiating hotel contracts for HR execs team travel and Voyager travel (logistics and reservations)

#HRJob

Why Join Our Team

Ascension associates are key to our commitment of transforming healthcare and providing care to all, especially those most in need. Join us and help us drive impact through reimagining how we can deliver a people-centered healthcare experience and creating the solutions to do it. Explore career opportunities across our ministry locations and within our corporate headquarters.

Ascension is a leading non-profit, faith-based national health system made up of over 134,000 associates and 2,600 sites of care, including more than 140 hospitals and 40 senior living communities in 19 states.

Our Mission, Vision and Values encompass everything we do at Ascension. Every associate is empowered to give back, volunteer and make a positive impact in their community. Ascension careers are more than jobs; they are opportunities to enhance your life and the lives of the people around you.

Equal Employment Opportunity Employer

Ascension provides Equal Employment Opportunities (EEO) to all associates and applicants for employment without regard to race, color, religion, sex/gender, sexual orientation, gender identity or expression, pregnancy, childbirth, and related medical conditions, lactation, breastfeeding, national origin, citizenship, age, disability, genetic information, veteran status, marital status, all as defined by applicable law, and any other legally protected status or characteristic in accordance with applicable federal, state and local laws.

For further information, view the EEO Know Your Rights (English) poster or EEO Know Your Rights (Spanish) poster.

As a military friendly organization, Ascension promotes career flexibility and offers many benefits to help support the well-being of our military families, spouses, veterans and reservists. Our associates are empowered to apply their military experience and unique perspective to their civilian career with Ascension.

Pay Non-Discrimination Notice

Please note that Ascension will make an offer of employment only to individuals who have applied for a position using our official application. Be on alert for possible fraudulent offers of employment. Ascension will not solicit money or banking information from applicants.

E-Verify Statement

This employer participates in the Electronic Employment Verification Program. Please click the E-Verify link below for more information.E-Verify

Benefits

Paid time off (PTO) Various health insurance options & wellness plans Retirement benefits including employer match plans Long-term & short-term disability Employee assistance programs (EAP) Parental leave & adoption assistance Tuition reimbursement Ways to give back to your community

Benefit options and eligibility vary by position. Compensation varies based on factors including, but not limited to, experience, skills, education, performance and salary range at the time of the offer.