Executive Assistant & HR Coordinator

ASCENSION CREDIT UNION; Gonzales (LA); On-site; USD 48,000 - 72,000; Full time

Job summary

Ascension Credit Union is seeking an organized Executive Assistant / HR Representative to support executive leadership and key HR functions. This role blends administrative duties with HR responsibilities, requiring discretion and strong communication in a fast-paced environment.

You will coordinate calendars, travel, recruitment, onboarding, and confidential records while collaborating with executives, staff, and external partners to uphold professionalism and confidentiality.

Qualifications

• High school diploma or equivalent; degree preferred.
• 2+ years of experience in executive administration, human resources, office administration, or a related role.
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• Strong attention to detail and accuracy.
• Ability to manage multiple priorities and meet deadlines.
• Strong interpersonal skills and a professional demeanor.
• Ability to handle confidential and sensitive information with discretion.
• Proficiency with Microsoft Office or Google Workspace.
• Ability to learn and effectively use HRIS, payroll, scheduling, and other business systems.
• Strong problem-solving and decision‑making abilities.
• Ability to work independently while also functioning effectively as part of a team.

Responsibilities

• Provide administrative and organizational support to executives.
• Manage executive calendars, appointments, meetings, and schedules.
• Coordinate meetings, prepare agendas, take notes, and track follow-up items.
• Prepare, proofread, and organize correspondence, reports, presentations, and other documents.
• Coordinate travel arrangements, itineraries, accommodations, and expense documentation.
• Handle calls, emails, correspondence professionally.
• Maintain confidential executive and company information.
• Assist with special projects, research, presentations, and assignments.
• Coordinate communication between executives, employees, clients, vendors, and stakeholders.
• Maintain organized files and records.
• Assist with recruitment, interviewing, onboarding, and HR processes.
• Prepare new-hire paperwork and ensure documentation is complete.
• Maintain confidential employee records.
• Assist with onboarding and employee engagement initiatives.
• Track attendance, timekeeping, and leave requests.
• Communicate HR policies, benefits, and information to employees.
• Assist with performance reviews and HR documentation.
• Support HR compliance and reporting requirements.
• Assist with employee relations and escalate issues.
• Coordinate training and development activities.
• Assist management with HR reports and data.

Skills

Executive support

Communication

Time management

Discretion

Organizational skills

Education

High school diploma or equivalent

Associate or bachelor’s in related field

Tools

Microsoft Office

Google Workspace

HRIS

Payroll systems

Scheduling software

Job description

Ascension Credit Union is seeking an organized Executive Assistant / HR Representative to support executive leadership and key HR functions. This role blends administrative duties with HR responsibilities, requiring discretion and strong communication in a fast-paced environment.

You will coordinate calendars, travel, recruitment, onboarding, and confidential records while collaborating with executives, staff, and external partners to uphold professionalism and confidentiality.