Executive Administrative Assistant

Regionalfcu; Winfield (IL); On-site; USD 40,000 - 55,000; Full time

Job summary

A financial institution in Winfield, Illinois is seeking an Administrative Assistant to support the Executive Leadership Team. This role includes managing schedules, preparing documentation, and coordinating meetings while maintaining confidentiality and professionalism. The ideal candidate should have a bachelor’s degree or equivalent experience, along with a minimum of 2 years in an administrative role and proficiency in Microsoft Office applications. Strong communication and problem-solving skills are also crucial. Competitive compensation is offered along with a supportive work environment.

Qualifications

• Minimum of 2 years in an administrative function.
• Proficiency in Microsoft Office applications is essential.
• Strong communication, interpersonal, and problem-solving skills are required.

Responsibilities

• Provide administrative assistance for the Executive Leadership Team.
• Coordinate and schedule meetings for Board Committees.
• Prepare reports, correspondence, and manuals as required.
• Maintain and update administrative records and reports.

Skills

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Adobe Acrobat

Verbal communication

Written communication

Problem-solving

Interpersonal skills

Teamwork

Education

Bachelor’s degree or equivalent experience

Job description

Provide confidential, professional, administrative assistance for the Executive Leadership Team, which includes a wide range of administrative duties to be managed with confidentiality and discretion where required. Interface with other executives in the credit union, with board members, with members, visitors, and vendors to the credit union. Prepare reports, correspondence, manuals, spreadsheets, and all other communication utilizing a broad range of computer applications.

• Provide a variety of administrative activities necessary to assist leadership in research, report preparation, information requests and clerical support.
• Assist leadership with board material and meeting preparation.
• Coordinate and schedule monthly and quarterly meetings for Board Committees as well as coordinate, compile and prepare reports to be discussed at the meetings. This includes the dissemination of those reports to attendees with great attention to detail and accuracy.
• Proficient in computer programs, duplicate, and disseminate materials for board meetings, including agendas, minutes, and committee reports.
• Assist in scheduling and/or arranging appointments, meetings, business trips, etc. for the Executive Leadership, board members and other members of the leadership team.
• Maintain and update administrative records, policies, procedures, and reports.
• Adhere to all applicable Credit Union policies, procedures and regulations.
• Coordinate and assist with preparation for all meetings involving the Executive Leadership team. Perform duties such as executive budgeting, editing reports, policies and correspondence for the credit union as requested.
• Maintain schedules and calendar of Executive Leadership as requested.
• Disseminate informational mailings and articles to the Board of Directors, leadership team and others.
• Responsible for logistics of the Annual Credit Union Business meeting, including submissions of Board nominations, compiling Board annual reports for the Annual Report, and annual meeting minutes, with strict adherence to regulation timelines.
• Compose, process, and sign standard letters for Executive Leadership. Ensure accuracy of work.
• Keep Executive Leadership advised of complaints, phone calls, and letters received. Coordinate follow-through on pending issues.
• Provides administrative support to Human Resources.
• Perform other duties as requested and/or assigned.
  

Requirements:

• A bachelor’s degree or equivalent experience
• Minimum of 2 years in an administrative function
• Proficiency in Microsoft Word, Excel, Power Point, and Acrobat Adobe
• Superb verbal and written communication skills
• Capacity to work well with others, dependability, initiative, resourcefulness, confidentiality, and professionalism.
• Strong interpersonal skills
• Strong problem-solving skills
• Ability to work well in a team environment

Misc Comments:

Our company provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics.

Physical Requirements

Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions in compliance with the Americans with Disabilities Act (ADA).