Executive Admin & Office Operations Coordinator

Witt/Kieffer; City of Rochester, Northern (NY, KY); Hybrid; USD 42,000 - 50,000; Full time

Benefits offered by this job

Medical, dental, vision

FSA/HSA options

401(k) with company match

Tuition assistance

Paid holidays and vacation

Volunteer opportunities

Work-life balance

Employee recognition

Job summary

Advantage Federal Credit Union is seeking an Administrative Assistant to support the senior leadership team and other areas on an as-needed basis. You will handle mail, meetings, minutes, and document formatting, while ensuring professional office operations.

The role requires at least three years in administrative support, an Associates degree preferred (or equivalent experience), and strong organization, writing, and interpersonal skills. Full-time role with solid benefits.

Qualifications

• Minimum of three years' experience in administrative support or related role.
• Associates degree preferred or high school diploma with equivalent work experience.
• Exceptional organizational, written and interpersonal skills.

Responsibilities

• Process incoming and outgoing mail, packages, and deliveries.
• Arrange meetings and events including catering, hotel accommodations, flights, and conference rooms.
• Accurately take, transcribe, organize and distribute meeting minutes and action items.
• Review, proofread, and format correspondence, reports, presentations and other business documents.
• Supply ordering and processing/approval of invoices in software system.
• Maintain reception, conference rooms and office areas for a professional appearance.
• Serve as main contact for external vendors, contractors, and service providers.
• Coordinate routine and emergency building repairs and facility upgrades.

Skills

Administrative support

Interpersonal skills

Detail-oriented

Written communication

Time management

Education

Associates degree preferred

High school diploma or GED

Tools

Microsoft Office Suite

Email/Calendar tools

Job description

Advantage Federal Credit Union is seeking an Administrative Assistant to support the senior leadership team and other areas on an as-needed basis. You will handle mail, meetings, minutes, and document formatting, while ensuring professional office operations.

The role requires at least three years in administrative support, an Associates degree preferred (or equivalent experience), and strong organization, writing, and interpersonal skills. Full-time role with solid benefits.