Executive Assistant (HR)

Seattle Housing Authority; Seattle (WA); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

Public Employees’ Retirement System (P

Generous paid leave and holidays

Work-Life Balance

Part-time remote work option

Job summary

Seattle Housing Authority (SHA) is seeking an Executive Assistant (HR) to provide confidential administrative support to the Human Resources Director and senior team. This role handles calendars, meeting coordination, data gathering, and cross-department liaison duties to ensure smooth operations and policy adherence.

Based at 101 Elliott Ave W, Seattle, WA, the ideal candidate will bring 3 years of admin experience and a Bachelor’s degree.

Qualifications

• Three years of administrative assistant experience or related role.
• Bachelor’s degree in business, public administration, or related field.
• Equivalent combination of education and experience accepted.

Responsibilities

• Provide executive support for senior management.
• Coordinate calendars and appointments; manage schedules.
• Answer calls and emails; handle routine correspondence.
• Act as a liaison with other departments and external agencies.
• Assist with confidential issues, performance appraisals, and training.
• Conduct research and data collection for projects.
• Data management, technical reporting, and website updates.
• Coordinate office management: communications plans, purchasing, and timesheets.
• Participate in interviews and develop interview materials.
• Manage contracts, vendor payments, and budgets; ensure safety compliance.
• Prepare vendor payments within budgetary constraints; track payments.
• May lead special research, projects, and reports; make policy and procedure recommendations.

Skills

Administrative experience

Education

Bachelor’s degree in business, public administration, or related field

Job description

We offer competitive salary, great benefits, and work that matters to our community.

The Organization:

The Seattle Housing Authority (SHA) is a mission-driven leader in affordable housing, headquartered on Elliott Avenue West with sweeping views of Elliott Bay and the Puget Sound. SHA’s additional field offices are across Seattle. We are committed to expanding housing opportunities, strengthening communities, and supporting a workplace where staff grow and thrive.

The position:

We’re looking for an Executive Assistant (HR) to join our team! This role is perfect for someone who can provide highly confidential and responsible administrative support to the Human Resources Director and other members of the senior team. This role involves interfacing with high-level leaders, exercising discretion and taking initiative. This role is responsible for reflecting executives' style and agency policy. Duties include coordinating meeting schedules, arranging appointments, organizing meeting agendas, tracking action items, ensuring monthly reports are submitted on time, tracking budgets, independently answering calls and correspondence, researching and collecting data for plans and reports and coordinating team events.

The Location:

101 Elliott Ave W, Seattle, WA 98119

The ideal candidate will have:

• Three years of work experience as an administrative assistant or in a related field.
• Bachelor’s degree in business, public administration, or a related field.
• An equivalent combination of education and experience that provides the necessary background for the role is acceptable.

What will you do?

• Provide complex executive support for senior management.
• Coordinate meeting schedules, arrange appointments, and manage calendars
• Independently answer phone calls and emails and handle routine correspondence.
• Act as a representative of the director and liaison with other departments and external agencies.
• Assist with confidential issues, discipline, performance appraisals, and training programs.
• Conduct research and data collection for assignments and projects.
• Perform data management, technical reporting, and website updates.
• Coordinate office management functions, including communications plans, purchasing, and timesheets
• Participate in personnel activities, including interviews and developing interview materials.
• Manage contracts, vendor payments, and budget proposals while ensuring compliance with safety and health guidelines.
• Prepare vendor payments within budgetary constraints, track payments and maintain supplies and equipment inventory.
• May lead or carry out special research, projects, and reports; make policy and procedure recommendations.

Why Should You Apply?

• Our Culture: SHA offers a supportive, energetic workplace where collaboration and growth thrive. Our talented team has helped make us a nationally recognized leader in affordable housing and community development.
• Competitive Salary
• Comprehensive Benefits

• Medical, dental, and vision insurance
• Public Employees’ Retirement System (PERS)
• Generous paid leave and holidays

• Work-Life Balance

• Reasonable hours
• Opportunity for part-time remote work (dependent on the position)

• Professional Development

• On-the-job training and growth opportunities

Our Commitment to Equity

SHA values your unique background and perspective - we encourage you to apply even if you don’t meet every listed qualification. Learn more in our diversity and application equity statement.