Executive Assistant, Health Affairs – Healthcare Support Lead

Hawai'I Island Community Health Center; Kailua (HI); On-site; USD 34,000 - 46,000; Full time

Job summary

Hawaiʻi Island Community Health Center (HICHC) in Kailua Kona, HI, is seeking a highly organized Executive Assistant to support Health Affairs leadership with scheduling, coordination, and administrative duties.

This full-time, non-exempt role requires five years of administrative experience, strong Microsoft Office 365 skills, and excellent organizational, communication, and time management abilities. A valid Hawaii driver’s license and auto insurance are required.

Qualifications

• High School Diploma or GED is required.
• Five (5) years of administrative experience.
• Valid Hawaiʻi driver’s license and current auto insurance.
• Proficiency in Microsoft Office 365.
• Excellent organizational, communication, and time management skills.

Responsibilities

• Support Health Affairs leadership with scheduling, planning and administrative coordination.
• Manage provider schedules, call schedules, room assignments, and medical student schedules.
• Maintain and update provider templates within the EHR system.
• Coordinate provider PTO, CME, and absence tracking.
• Review and approve bi-weekly timesheets and assist with payroll-related processes.
• Schedule meetings, provider reviews, and other department activities.
• Serve as a key point of communication between providers, staff, and leadership.

Skills

Administrative experience

Microsoft Office 365

Organizational skills

Communication skills

Time management

Driver's license & auto insurance

Education

High School Diploma or GED

Associate degree (preferred)

Job description

Hawaiʻi Island Community Health Center (HICHC) in Kailua Kona, HI, is seeking a highly organized Executive Assistant to support Health Affairs leadership with scheduling, coordination, and administrative duties.

This full-time, non-exempt role requires five years of administrative experience, strong Microsoft Office 365 skills, and excellent organizational, communication, and time management abilities. A valid Hawaii driver’s license and auto insurance are required.