Executive Assistant (Health Affairs)

Hawaiʻi Island Community Health Center; Kailua (HI); On-site; USD 34,000 - 46,000; Full time

Job summary

Hawaiʻi Island Community Health Center (HICHC) in Kailua Kona, HI, seeks an Executive Assistant to support the Health Affairs leadership team. This full-time, non-exempt role requires exceptional organization, multitasking, and a commitment to patient-focused service.

You will manage schedules, coordinate meetings, maintain EHR templates, assist with payroll and timesheets, and serve as a reliable point of contact between providers and leadership.

Qualifications

• Requires a high school diploma or GED.
• At least 5 years of administrative experience.
• Valid Hawaiʻi driver’s license and auto insurance.
• Proficiency in Microsoft Office 365.

Responsibilities

• Support Health Affairs leadership with scheduling, planning, and administrative coordination.
• Manage provider schedules, call schedules, room assignments, and medical student schedules.
• Maintain and update provider templates within the EHR system.
• Coordinate provider PTO, CME, and absence tracking.
• Review and approve bi-weekly timesheets and assist with payroll-related processes.
• Schedule meetings, provider reviews, and other department activities.
• Serve as a key point of communication between providers, staff, and leadership.
• Maintain confidentiality and provide outstanding customer service.

Skills

Administrative experience

Communication

Time management

Organizational skills

Education

High School Diploma or GED

Tools

Microsoft Office 365

ADP payroll systems

Electronic Health Records (EHR)

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Medical Administration Full Time Administrative Role Kailua Kona, HI, US

5 days ago Requisition ID: 1671

Salary Range: $24.71 To $33.44 Hourly

Executive Assistant

Medical Administration | Full-Time | Non-Exempt

Starting Pay: $24.71 per hour
Compensation based on qualifications, skills, and experience.

Hawaiʻi Island Community Health Center (HICHC)> is seeking a highly organized and professional Executive Assistant to support our Health Affairs leadership team. This role is ideal for someone who thrives in a fast-paced environment, enjoys coordinating multiple priorities, and takes pride in providing exceptional administrative support.

What You’ll Do

• Support Health Affairs leadership with scheduling, planning, and administrative coordination.
• Manage provider schedules, call schedules, room assignments, and medical student schedules.
• Maintain and update provider templates within the Electronic Health Record (EHR) system.
• Coordinate provider PTO, CME, and absence tracking.
• Review and approve bi-weekly timesheets and assist with payroll-related processes.
• Schedule meetings, provider reviews, and other department activities.
• Serve as a key point of communication between providers, staff, and leadership.
• Maintain confidentiality and provide outstanding customer service.

What We’re Looking For

Required:

• High School Diploma or GED.
• Five (5) years of administrative experience.
• Valid Hawaiʻi driver's license and current auto insurance.
• Strong proficiency in Microsoft Office 365.
• Excellent organizational, communication, and time management skills.

Preferred:

• Experience in a healthcare, medical, behavioral health, or pharmacy setting.
• Experience with Electronic Health Records (EHR) and ADP payroll systems.
• Associate degree or equivalent combination of education and experience.

Why Join HICHC?

At HICHC, you'll be part of a mission-driven team dedicated to improving the health and well‑being of our island communities. We offer a collaborative work environment where your contributions directly support providers and patient care across Hawaiʻi Island.