Executive Assistant (Health Affairs)

Hawai'I Island Community Health Center; Kailua (HI); On-site; USD 34,000 - 46,000; Full time

Job summary

Hawaiʻi Island Community Health Center (HICHC) in Kailua Kona, HI, is seeking a highly organized Executive Assistant to support Health Affairs leadership with scheduling, coordination, and administrative duties.

This full-time, non-exempt role requires five years of administrative experience, strong Microsoft Office 365 skills, and excellent organizational, communication, and time management abilities. A valid Hawaii driver’s license and auto insurance are required.

Qualifications

• High School Diploma or GED is required.
• Five (5) years of administrative experience.
• Valid Hawaiʻi driver’s license and current auto insurance.
• Proficiency in Microsoft Office 365.
• Excellent organizational, communication, and time management skills.

Responsibilities

• Support Health Affairs leadership with scheduling, planning and administrative coordination.
• Manage provider schedules, call schedules, room assignments, and medical student schedules.
• Maintain and update provider templates within the EHR system.
• Coordinate provider PTO, CME, and absence tracking.
• Review and approve bi-weekly timesheets and assist with payroll-related processes.
• Schedule meetings, provider reviews, and other department activities.
• Serve as a key point of communication between providers, staff, and leadership.

Skills

Administrative experience

Microsoft Office 365

Organizational skills

Communication skills

Time management

Driver's license & auto insurance

Education

High School Diploma or GED

Associate degree (preferred)

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Medical Administration Full Time Administrative Role Kailua Kona, HI, US

2 days ago Requisition ID: 1671

Salary Range: $24.71 To $33.44 Hourly

Executive Assistant

Medical Administration | Full-Time | Non-Exempt

Starting Pay: $24.71 per hour
Compensation based on qualifications, skills, and experience.

Hawaiʻi Island Community Health Center (HICHC)> is seeking a highly organized and professional Executive Assistant to support our Health Affairs leadership team. This role is ideal for someone who thrives in a fast-paced environment, enjoys coordinating multiple priorities, and takes pride in providing exceptional administrative support.

What You’ll Do

• Support Health Affairs leadership with scheduling, planning, and administrative coordination.
• Manage provider schedules, call schedules, room assignments, and medical student schedules.
• Maintain and update provider templates within the Electronic Health Record (EHR) system.
• Coordinate provider PTO, CME, and absence tracking.
• Review and approve bi-weekly timesheets and assist with payroll-related processes.
• Schedule meetings, provider reviews, and other department activities.
• Serve as a key point of communication between providers, staff, and leadership.
• Maintain confidentiality and provide outstanding customer service.

What We’re Looking For

Required:

• High School Diploma or GED.
• Five (5) years of administrative experience.
• Valid Hawaiʻi driver’s license and current auto insurance.
• Strong proficiency in Microsoft Office 365.
• Excellent organizational, communication, and time management skills.

Preferred:

• Experience in a healthcare, medical, behavioral health, or pharmacy setting.
• Experience with Electronic Health Records (EHR) and ADP payroll systems.
• Associate degree or equivalent combination of education and experience.

Why Join HICHC?

At HICHC, you’ll be part of a mission-driven team dedicated to improving the health and well-being of our island communities. We offer a collaborative work environment where your contributions directly support providers and patient care across Hawaiʻi Island.