Executive Assistant / Growth Operator (Remote)

MissionHires; United States; Remote; USD 90,000 - 140,000; Full time

Benefits offered by this job

Remote work

Growth opportunities

Salary discussed during interview

Job summary

MissionHires is seeking an Executive Assistant in a Silicon Valley–based family office environment. The role supports senior leaders, manages calendars, coordinates international travel, and handles both business and personal operations with discretion and efficiency.

This position offers ownership, complexity, and growth in a fast-moving environment, with remote-friendly work, USD salary, and growth opportunities within the family office.

Qualifications

• 3+ years supporting an executive directly.
• Experience supporting US-based executives, working US hours.
• Confident, professional written and spoken English.
• Strong judgment, discretion, and handling sensitive information.
• Highly independent, proactive, and systems-oriented.
• Comfortable juggling business and personal responsibilities.
• Active daily use of AI tools to work efficiently.

Responsibilities

• Manage complex calendars and scheduling with senior stakeholders.
• Handle professional communications on behalf of principals.
• Coordinate domestic and international travel.
• Support expense review and coordinate with bookkeepers.
• Build and maintain operational systems (forms, trackers, workflows).
• Research and book restaurants, meeting spaces, and conference rooms (US & Europe).
• Maintain strict confidentiality and information hygiene.
• Proactively identify gaps and improve processes.
• Coordinate household vendors and oversee contractor relationships end to end.
• Support onboarding and oversight of household staff.
• Scale household operations as needs grow.

Skills

Executive support

US hours

English fluency

Discretion

Independent thinker

AI tools usage

Tools

Google Workspace

Airtable

Notion

Job description

MissionHires is seeking an Executive Assistant in a Silicon Valley–based family office environment. The role supports senior leaders, manages calendars, coordinates international travel, and handles both business and personal operations with discretion and efficiency.

This position offers ownership, complexity, and growth in a fast-moving environment, with remote-friendly work, USD salary, and growth opportunities within the family office.