Executive Assistant

All World Management; Dallas (TX); On-site; USD 65,000 - 90,000; Full time

Job summary

All World Management is seeking an experienced Executive Assistant to support executive operations across a multi-entity family office and operating platform. You will manage calendars, travel, and communications while coordinating with portfolio companies and advisors to bring structure and momentum to priorities.

The role requires exceptional organization, discretion, and proactive problem solving, with clear writing and the ability to navigate a dynamic, multi-company environment.

Qualifications

• Advanced proficiency in Google Workspace (Calendar, Docs, Sheets, Drive, Gmail).
• Strong organizational, communication, and time-management skills.
• Ability to work onsite and adapt to shifting priorities.
• Prior experience supporting senior executives or complex organizations preferred.

Responsibilities

• Act as right hand to executive leadership, managing calendars, priorities, and information flow across multiple companies.
• Coordinate meetings across internal teams, portfolio companies, external partners, and advisors.
• Manage high-volume email and communications with sound judgment and discretion.
• Handle complex travel planning, logistics, and expense reporting.
• Support hiring, onboarding, and internal coordination as the platform grows.
• Build and maintain systems, workflows, and documentation to improve efficiency.
• Track deadlines, commitments, and next steps to advance initiatives.
• Assist with special projects, operational initiatives, and ad-hoc problem solving.
• Serve as a trusted point of coordination in a fast-moving environment.

Skills

Calendar management

Meeting coordination

Email management

Travel planning

Discretion

Written communication

Prioritization

Tools

Google Workspace

Job description

Job Description

Job Description

Executive Assistant – Executive Operations & Platform Support

About the Role

We are looking for a highly capable Executive Assistant to serve as a true extension of executive leadership within a multi-entity family office and operating platform. This is not a traditional administrative role. You will sit at the center of a complex ecosystem spanning investments, operating companies, partnerships, and advisors—and help bring structure, momentum, and follow-through to executive priorities.

The right candidate is highly organized, calm under pressure, detail-oriented, and proactive by default.

What You’ll Do

• Act as a right hand to executive leadership, managing calendars, priorities, and information flow across multiple companies and stakeholders

• Coordinate meetings across internal teams, portfolio companies, external partners, and advisors—owning agendas, preparation, follow-ups, and action tracking

• Manage high-volume email and communications with sound judgment and discretion

• Handle complex travel planning, logistics, and expense reporting across entities

• Support hiring, onboarding, and internal coordination as the platform grows

• Build and maintain systems, workflows, and documentation to improve efficiency and clarity across the organization

• Track deadlines, commitments, and next steps to ensure executive initiatives move forward

• Assist with special projects, operational initiatives, and ad-hoc problem solving as needed

• Serve as a trusted point of coordination in a fast-moving, high-expectation environment

Who You Are

• Exceptionally organized with strong attention to detail

• Proactive, resourceful, and able to anticipate needs before they arise

• Comfortable operating in a dynamic, multi-company environment

• Discreet and trustworthy with confidential and sensitive information

• Clear, professional communicator with strong writing skills

• Able to manage competing priorities without losing momentum

Qualifications

• Advanced proficiency in Google Workspace (Calendar, Docs, Sheets, Drive, Gmail)

• Strong organizational, communication, and time-management skills

• Ability to work onsite and adapt to shifting priorities

• Prior experience supporting senior executives or complex organizations preferred

Why This Role Is Different

This role offers exposure to how a modern family office and operating platform functions across investments, strategy, operations, and partnerships. You’ll work closely with leadership, gain real responsibility, and play a meaningful role in keeping a complex organization running smoothly.

Company Description

All World Management operates a family office platform that owns and operates multiple businesses across a range of industries. We take a long-term, hands‑on approach to investing and operations, working closely with our portfolio companies to drive real value.

Team members gain direct exposure to leadership, meaningful responsibility early on, and the opportunity to learn how businesses are built, operated, and scaled from the inside. We are a close‑knit, collaborative team that values trust, initiative, and accountability. We invest in people who want to grow with us over the long term.