Legal Administrative Assistant

Considine Search; Washington (District of Columbia); On-site; USD 90,000 - 110,000; Full time

Job summary

Considine Search is seeking a seasoned Administrative Assistant for a premier, global law firm. This role provides essential support to attorneys, with duties spanning calendar management, travel planning, meeting coordination, and high-volume phone work.

The ideal candidate will have 5+ years in legal support, exceptional organizational and communication skills, and proficiency in Word, Excel and PowerPoint; familiarity with InTapp and Elite 3E is a plus.

Qualifications

• 5+ years of experience in a support role within a law firm or similar environment.
• Ability to maintain confidentiality and exercise sound judgment.
• Strong initiative and independence; able to prioritize tasks.
• Excellent interpersonal and written/oral communication skills.
• Proficiency with Word, Excel and PowerPoint; willingness to learn new tech.
• Team player capable of handling high-pressure situations.

Responsibilities

• Coordinate complex internal/external meetings and conference calls.
• Handle a high volume of phone calls and client requests.
• Maintain detailed calendars and travel arrangements.
• Prepare and format documents, spreadsheets, and presentations.
• Assist with client billing and engagement letters.
• Open new matters and manage conflicts and matter files.
• Conduct internet research as directed by attorneys.

Skills

Calendar management

Phone handling

Client interaction

Confidentiality

Organization

Teamwork

Tools

InTapp

Elite 3E

Word

Excel

PowerPoint

Job description

Premier, forward thinking, global, law firm seeks the best and brightest talent to join their Administrative Staff team. Their employees are the future of the firm, so they invest in their training and development. Their environment embraces and encourages positive-minded professionals who seek to be challenged and acquire knowledge and skills in an atmosphere built on teamwork. Highly skilled and knowledgeable Administrative Staff assist their attorneys in successfully meeting and exceeding client needs and are vital to the overall success of the Firm.

This position will provide our attorneys and clients with a superior level of technical and administrative support. Essential job functions include calendar management, coordinating travel, meetings and conference calls, heavy phone work and client interaction.

Responsibilities

• Coordinate complex, senior-level internal/external meetings and conference calls.
• Handle a high volume of phone calls.
• Respond and follow up on client requests.
• Maintain complex and detailed calendars and prioritize meeting requests and related logistics.
• Coordinate a high volume of domestic and international travel arrangements and process business requests.
• Proofread and make revisions to documents as requested.
• Enter attorney’s time via InTapp and Elite 3E.
• Create, revise and format legal documents, spreadsheets and presentations.
• Coordinate client monthly billing.
• Open new matters and coordinate engagement letters, conflicts and matter management.
• Conduct internet research as directed by attorneys.
• Establish and maintain paper and electronic files.
• Interface and establish ongoing positive business relationships with clients.
• Any additional responsibilities as required by management.

Knowledge, Skills & Abilities

• 5+ years of experience in a support capacity within a law firm, other legal or similar environment.
• Ability to maintain confidentiality.
• Strong initiative; ability to exercise sound judgment, work independently and make decisions on behalf of attorneys.
• Excellent interpersonal skills; has the ability to work with different personalities in high-pressure situations.
• Strong administrative and organizational skills; ability to prioritize tasks and juggle multiple priorities.
• Excellent written and oral presentation skills; strong attention to detail.
• Team player; work well under pressure.
• Knowledge of Big Law or legal highly preferred.
• Demonstrate proficiency in all basic, advanced and legal specific applications.
• Proficiency in Word, Excel and PowerPoint.
• Demonstrate desire and ability to learn new technology and willingness to share knowledge to assist others.
• Self-starter who can manage competing priorities.

Education/Certifications

The firm offers a competitive compensation package comprised of base pay and discretionary year-end bonus for eligible employees.

• Benefits include, but are not limited to medical, dental, vision, disability coverage, life insurance, flexible spending plan and a 401K plan.
• The firm also offers generous paid time off and holidays.

All decisions affecting employment at the firm are made on the basis of qualification, performance and other pertinent work-related factors, and without discrimination against any person on the basis of race, color, sex, age, religion, national origin, disability, marital status, sexual orientation, gender identity or expression, pregnancy, veteran’s status, genetic information or any other legally protected status.

Estimated salary range is $90,000.00-$110,000.00, plus overtime and bonus. Compensation decisions within the range are dependent on the facts and circumstances of each case including but not limited to the individual's skills, experience, and qualifications.