Executive Assistant (Fully Remote)

Hiring & Empowering Solutions; United States; Remote; USD 72,000 - 88,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) plan with employer match

Paid holidays

Vacation days

Sick days

Professional development

Job summary

Hiring & Empowering Solutions is seeking an experienced Executive Assistant to support the Principal Attorney remotely. The role emphasizes calendar, email, travel, and relationship management, allowing the Principal Attorney to focus on legal work and client development.

You will act as a trusted extension, handling confidential information with discretion and professionalism. The ideal candidate is highly organized, proactive, and able to manage competing priorities across professional and

Qualifications

• 3+ years of experience as an Executive Assistant, Personal Assistant, Virtual Assistant, Office Manager, or similar role.
• Experience supporting a business owner, executive, attorney, or other high-level professional is strongly preferred.
• Exceptional organizational and time-management skills.
• Excellent written and verbal English communication skills.
• Strong attention to detail and follow-through.

Responsibilities

• Manage and optimize the Principal Attorney's professional and personal calendar.
• Schedule, coordinate, and confirm meetings with clients, attorneys, colleagues, and partners.
• Ensure appointments include Zoom links, locations, reminders, and supporting materials.
• Identify and resolve scheduling conflicts proactively.
• Monitor deadlines, commitments, and upcoming priorities.
• Provide daily and weekly schedule summaries and preparation reminders.
• Coordinate travel, meetings, events, and conferences.

Skills

Executive support

Calendar management

Email management

Travel coordination

Communication

Discretion

Problem-solving

Research

Administrative tasks

Job description

Executive Assistant to Principal Attorney

A High-Trust Executive Support Opportunity | Remote

Remote | Monday--Friday, 9:00 AM--5:00 PM Pacific Time | Full-Time | $80,000+ DOE

A growing and highly regarded law firm is seeking a highly organized, proactive, and resourceful Executive Assistant / Personal Assistant to provide comprehensive support to the firm's Principal Attorney.

You will work closely with the Principal Attorney to ensure her professional and personal responsibilities are organized and handled efficiently, allowing her to remain focused on legal work, business development, client relationships, and the continued growth of the firm.

The ideal candidate is a highly capable self-starter who can anticipate needs, manage competing priorities, communicate professionally, exercise sound judgment, and take ownership of responsibilities from start to finish.

This is more than a traditional administrative role. The Executive Assistant will serve as a trusted extension of the Principal Attorney and will play an important role in keeping her schedule, communications, relationships, travel, and priorities organized.

Location: Remote

Schedule: Full-Time | Monday--Friday, 9:00 AM--5:00 PM Pacific Time

Compensation: $80,000 annually, negotiable based on experience

About the Firm

The firm is committed to providing exceptional service and compassionate planning to the families it serves and is continuing to build a nationally recognized brand.

The culture is supportive, developmental, and empowering, with an emphasis on creating an environment where talented people can:

• Do meaningful work
• Continue learning and developing professionally
• Be part of a collaborative, high-performing team
• Make a meaningful impact
• Maintain a healthy life outside of work

The firm's core values include:

• Integrity
• Teamwork
• Compassion
• Diversity & Inclusion
• Dedication to Clients

Key Responsibilities

Executive Calendar & Schedule Management

• Manage and optimize the Principal Attorney's professional and personal calendar.
• Schedule, coordinate, and confirm meetings with clients, attorneys, colleagues, professional partners, and other contacts.
• Ensure appointments include appropriate Zoom links, locations, reminders, and supporting materials.
• Identify and resolve scheduling conflicts proactively.
• Monitor deadlines, commitments, and upcoming priorities.
• Provide daily and weekly schedule summaries and preparation reminders.
• Coordinate lunches, networking events, appointments, speaking engagements, conferences, and other commitments.
• Maintain visibility across professional, personal, and family schedules.
• Coordinate with family members, babysitters, and other personal support resources as needed.

Email & Communication Management

• Monitor and organize the Principal Attorney's inbox.
• Identify urgent, time-sensitive, and high-priority communications.
• Draft and respond to emails on the Principal Attorney's behalf when appropriate.
• Track follow-ups and ensure important communications do not fall through the cracks.
• Ensure dates, deadlines, meetings, and action items mentioned in emails are appropriately added to the calendar or task list.
• Serve as a professional liaison between the Principal Attorney and clients, attorneys, team members, vendors, and professional contacts.

Travel & Event Coordination

• Research, arrange, book, and confirm flights, hotels, transportation, and other travel logistics.
• Prepare detailed travel itineraries and organize confirmations.
• Coordinate travel for conferences, speaking engagements, study groups, business development activities, and personal trips.
• Provide logistical support before and during travel as needed.
• Assist with firm retreats, holiday parties, team-building activities, and other firm events.
• Coordinate event materials, accommodations, reservations, and other logistical details.

Administrative & Organizational Support

• Organize, scan, file, and maintain business and legal documents.
• Prepare meeting agendas, presentations, and other materials.
• Maintain the Principal Attorney's task list and track outstanding action items.
• Follow up with team members to ensure delegated tasks are completed.
• Coordinate office supply orders and vendor relationships as needed.
• Maintain an organized and current professional contact database.
• Enter and update contacts from business cards, emails, LinkedIn, and other sources.
• Assist with research related to financial accounts, credit cards, rewards programs, points, and other business-related opportunities.
• Maintain organized records of invoices, payments, travel expenses, gifts, and other business development expenses.

Client & Professional Relationship Support

• Serve as a trusted point of contact between the Principal Attorney and clients, attorneys, financial professionals, colleagues, and other professional contacts.
• Coordinate lunches, networking meetings, and professional engagements.
• Assist with follow-up communications after meetings and events.
• Maintain and update professional relationship databases, including LinkedIn and other networking platforms.
• Support referral outreach and relationship-building activities.
• Help ensure important professional relationships are consistently nurtured and followed up with.

Personal & Family Support

• Coordinate personal appointments, reservations, and other personal commitments.
• Assist with family scheduling and logistics as needed.
• Coordinate family travel plans and related arrangements.
• Assist with school schedules, family events, and occasional childcare-related logistics.
• Research and arrange personal services, reservations, and appointments.
• Coordinate the purchase and delivery of gifts for birthdays, holidays, special occasions, clients, employees, and firm events.

Financial, HR & Staff Support

• Serve as backup support to the Office Manager for business account payments and subscriptions.
• Assist with processing invoices and tracking firm expenses as needed.
• Maintain records related to travel, gifts, business development, and other expenses.
• Track employee birthdays and anniversaries.
• Coordinate employee gifts and acknowledgments.
• Assist with team events, training, development activities, and other staff initiatives.

Contingency & Operational Support

• Anticipate potential scheduling or logistical issues and address them before they become problems.
• Develop backup plans for important meetings, travel, events, and commitments.
• Coordinate with the Office Manager and other team members to delegate or redistribute tasks when necessary.
• Maintain organized access to important documents, emergency contacts, and other resources necessary for seamless executive support.
• Handle urgent or unexpected requests with professionalism and sound judgment.

Qualifications & Skills

• 3+ years of experience as an Executive Assistant, Personal Assistant, Virtual Assistant, Office Manager, or similar role.
• Experience supporting a business owner, executive, attorney, or other high-level professional is strongly preferred.
• Exceptional organizational and time-management skills.
• Excellent written and verbal English communication skills.
• Strong attention to detail and follow-through.
• Ability to manage multiple priorities and deadlines simultaneously.
• Strong calendar and inbox management skills.
• Experience coordinating travel, meetings, events, and complex schedules.
• Strong research and problem-solving abilities.
• Professional and confident communication with clients and executives.
• High level of discretion when handling confidential personal, financial, business, and legal information.
• Ability to work independently with minimal supervision.
• Strong technology skills and ability to learn new software and systems quickly.
• Ability to anticipate needs rather than simply wait for instructions.
• Strong judgment and ability to distinguish between urgent and non-urgent matters.

What We're Looking For

• Proactive -- You anticipate what needs to happen and take action before being asked.
• Highly Organized -- You can confidently manage a complex calendar, inbox, task list, travel schedule, and multiple priorities.
• Resourceful -- You are comfortable researching solutions, solving problems, and figuring things out independently.
• Detail-Oriented -- You notice the small things and make sure commitments and follow-ups do not fall through the cracks.
• Discreet & Trustworthy -- You understand the importance of confidentiality when handling personal, financial, business, and legal information.
• Professional -- You represent the Principal Attorney and firm with professionalism and care.
• Flexible -- You can adapt quickly when schedules, priorities, or circumstances change.
• Accountable -- You take ownership of your responsibilities and follow assignments through to completion.
• Team-Oriented -- You collaborate well with others and contribute positively to a supportive team environment.
• Compassionate -- You understand that the firm's work ultimately impacts families and approach clients, colleagues, and responsibilities with empathy and care.

Compensation & Benefits

Compensation

• $80,000 annual salary, negotiable based on experience and qualifications
• Quarterly profit-sharing opportunity

Health & Wellness

• Medical insurance
• Dental insurance
• Vision insurance
• Long-Term Disability (LTD) coverage

Retirement

• 401(k) plan with a 3% employer match

Paid Time Off

• 13 paid holidays
• 10 vacation days
• 5 sick days
• ½ day of paid time off to vote
• Additional leave and time off as required by applicable law

Professional Growth

• Professional development coaching
• Opportunities for continued learning and skill development
• Supportive and developmental work environment

Why Join This Team?

This is an opportunity to become a trusted partner to a Principal Attorney and contribute directly to the smooth operation and continued growth of a mission-driven law firm.

The firm believes that talented people should be able to do meaningful work, continue learning, be part of a great team, and still have a life outside of work.

We understand the complexities of navigating new opportunities in the legal space. You can trust that all employment inquiries are kept strictly confidential.

Job Type: Full-time