Executive Legal Assistant

Permanent Placements LLC; Seattle (WA); Hybrid; USD 88,000 - 117,000; Full time

Benefits offered by this job

Hybrid work flexibility

Medical, dental, and vision insurance

401(k) retirement plan

Overtime eligibility

Professional development opportunities

Job summary

Permanent Placements LLC is assisting a leading global law firm in Seattle to recruit an experienced Legal Executive Assistant for its Corporate practice. This hybrid role partners with attorneys to deliver high-level administrative, project management, and practice support in a fast-paced environment.

The ideal candidate has 5+ years supporting senior professionals in a corporate or legal setting, exceptional organizational and communication skills, and the ability to manage multiple priorities

Qualifications

• Required strong organization and multitasking abilities in a legal or corporate setting.
• Proven experience supporting senior-level professionals and handling confidential information.
• Excellent written and verbal communication skills are essential.

Responsibilities

• Manage and coordinate attorney projects, meeting deadlines and milestones.
• Act as liaison between attorneys, clients, and internal teams.
• Handle communications with professionalism and discretion on behalf of attorneys.
• Coordinate assignments to legal support staff and shared services.
• Draft, proofread, and finalize legal documents and presentations.
• Maintain electronic and hard-copy filing systems.
• Support business development research and executive briefings.
• Coordinate meetings, prepare agendas, and manage logistics.
• Oversee billing processes and client invoicing.
• Manage complex calendars, travel, expenses, and time-entry.
• Provide mentorship and workflow support to legal staff as needed.

Skills

Organizational skills

Project management

Multitasking

Communication skills

Discretion

Collaboration

Education

Bachelor’s degree in Legal Studies/Business Administration or related field

High school diploma or GED

Tools

Microsoft Word

Excel

PowerPoint

Document management systems

Billing systems

Teams/Zoom

Job description

Overview

Our client, a leading global law firm, is seeking an experienced Legal Executive Assistant to support attorneys within its Corporate practice. This position is based in Seattle and offers a hybrid work arrangement.

This role serves as a strategic business partner to attorneys, providing high-level administrative, project management, and practice support. The ideal candidate will have experience supporting senior professionals in a corporate or legal environment, exceptional organizational skills, and the ability to manage multiple priorities in a fast-paced setting.

Responsibilities

• Manage and coordinate attorney projects, ensuring deadlines, milestones, and deliverables are met
• Serve as a primary liaison between attorneys, clients, and internal business teams
• Handle communications on behalf of attorneys with professionalism, discretion, and sound judgment
• Coordinate and oversee assignments delegated to legal support staff and shared services teams
• Collaborate with attorneys and support teams to ensure efficient workflow management and high-quality work product
• Draft, proofread, revise, and finalize legal documents, correspondence, presentations, and other materials
• Maintain and organize electronic and hard-copy filing systems
• Conduct research and compile information for business development initiatives, client matters, and executive briefings
• Coordinate meetings, prepare agendas and materials, and manage logistics with internal and external participants
• Oversee billing processes, including prebill review, approvals, coordination with billing teams, and client invoicing
• Manage complex calendars, scheduling, travel arrangements, expense processing, and time-entry coordination
• Provide guidance, mentorship, and workflow support to legal administrative and support personnel as needed

Qualifications

• High school diploma or GED required
• Bachelor’s degree in Legal Studies, Business Administration, or a related field preferred
• Minimum of 5 years of administrative experience supporting senior-level professionals in a legal or corporate environment
• Strong organizational, project management, and multitasking abilities
• Exceptional written and verbal communication skills
• Ability to exercise discretion while handling confidential and sensitive information
• Proven ability to work effectively under pressure in a fast-paced professional environment
• Strong interpersonal skills and ability to collaborate across all levels of an organization

Preferred Skills

• Experience supporting attorneys within a corporate legal practice
• Advanced proficiency with Microsoft Office Suite, including Word, Excel, and PowerPoint
• Familiarity with document management systems, legal technology platforms, billing systems, and research tools
• Experience using virtual collaboration platforms such as Microsoft Teams and Zoom
• Ability to adapt quickly to new technologies, software upgrades, and AI-enhanced productivity tools
• Strong attention to detail and commitment to delivering high-quality work product

Why This Opportunity

Our client offers the opportunity to join a highly respected legal organization known for its collaborative culture, professional development opportunities, and commitment to excellence.

Employee Benefits

• Exposure to sophisticated corporate legal practices
• A collaborative and team-oriented environment
• Opportunities for professional growth and advancement
• Hybrid work flexibility
• Meaningful involvement in supporting high-level attorneys and client matters
• Hourly compensation ranging from $88,000 to $117,000 depending on experience and market location
• Eligibility for overtime in accordance with applicable laws
• Medical, dental, and vision insurance
• 401(k) retirement savings plan
• Additional employee wellness and support programs