Senior Executive Assistant (remote)

HR Partner; United States; Remote; USD 70,000 - 120,000; Full time

Job summary

HR Partner seeks an experienced Executive Assistant to support a senior attorney in a fast-paced professional services firm in the United States. The role focuses on managing the attorney's priorities, calendar, and communications with clients and partners.

The successful candidate will draft concise materials, coordinate meetings, and ensure follow-through on commitments, while maintaining discretion and professionalism in all interactions.

Qualifications

• 5+ years of professional experience supporting senior executives, including founders or CEOs.
• Experience as an Executive Assistant, Chief of Staff, or senior admin in a fast-paced professional services setting.
• Exceptional written and verbal English communication and strong judgment.
• Strong proficiency with Google Workspace and calendar management.
• Familiarity with practice-management or CRM platforms such as Clio, MyCase, HubSpot is a plus.

Responsibilities

• Manage and prioritize the attorney's inbox, distinguishing urgent items from delegable tasks.
• Own and protect a complex executive calendar including meetings, travel, and client engagements.
• Prepare meeting materials with agendas, background info, decisions needed, and action items.
• Draft and edit executive communications to clients, vendors, and partners with professionalism.
• Track commitments and follow through with team members to ensure deadlines are met.
• Escalate high-impact matters with organized context and required decisions.

Skills

Executive support

Calendar management

English proficiency

Google Workspace

CRM platforms (Clio/MyCase/HubSpot)

Tools

Clio

MyCase

HubSpot

Job description

Executive Partnership & Priority Management

Serve as a trusted partner to the attorney by helping manage priorities, commitments, information flow, and follow-through.

Manage and strategically prioritize the attorney’s inbox, distinguishing between matters requiring immediate attention, items that can be delegated, and matters you can resolve independently.

Own and protect a complex executive calendar involving leadership meetings, client consultations, court-related commitments, travel, strategic initiatives, and personal priorities as appropriate.

Evaluate meeting requests and scheduling demands based on urgency, importance, and alignment with the attorney’s priorities.

Prepare the attorney for meetings with concise agendas, relevant background information, documents, decisions needed, and outstanding action items.

Track commitments and decisions made by the attorney and proactively drive follow-through with the appropriate team members.

Anticipate scheduling conflicts, operational bottlenecks, missed deadlines, and emerging priorities before they become problems.

Regularly assess what requires the attorney’s attention and what can be handled, delegated, or resolved without involving them.

Executive Communication & Relationship Management

Act as a professional extension of the attorney when communicating with clients, employees, vendors, professional partners, and other stakeholders.

Draft and edit executive-level correspondence, internal communications, client communications, meeting materials, and other documents.

Communicate with professionalism, confidence, discretion, and excellent judgment.

Ensure important communications receive timely responses and appropriate follow-up.

Provide the attorney with concise summaries of issues rather than simply forwarding information.

Escalate legal, client-risk, financial, personnel, or high-impact matters promptly, providing organized context and clearly identifying what decision or action is needed.

Build strong working relationships across the organization to help leadership initiatives move forward.

Operations, Systems & Process Improvement

Develop and maintain executive dashboards, trackers, templates, checklists, and workflows that improve visibility and accountability.

Identify inefficient processes and recommend practical improvements.

Help create repeatable systems that allow the attorney and firm to operate more efficiently as the organization grows.

Organize confidential records, executive documents, and critical information so they are accurate, accessible, and secure.

Maintain visibility over recurring responsibilities, deadlines, meetings, and leadership priorities.

Partner with departments across the firm to ensure leadership decisions translate into execution.

Execution, Accountability & Follow-Through

Maintain visibility over the attorney’s key commitments, projects, deadlines, and strategic priorities.

Convert meetings and conversations into clear action items, owners, and deadlines.

Follow up with team members on behalf of the attorney and ensure commitments are completed.

Identify stalled projects or unresolved issues and proactively move them toward resolution.

Maintain an effective system for tracking delegated responsibilities without requiring the attorney to repeatedly check their status.

Take ownership of routine decisions and administrative matters within established parameters.

What Success Looks Like

Success in this position means the attorney does not have to personally keep track of everything.

The attorney's calendar reflects their highest priorities rather than simply the order in which requests arrive.

Important emails, decisions, deadlines, and commitments do not fall through the cracks.

You anticipate what the attorney will need before being asked and come prepared with solutions—not simply problems.

You know when to act independently, when to delegate, and when something requires the attorney’s direct involvement.

Meetings result in clear decisions, responsibilities, and follow-through.

Team members know what leadership needs from them and when it is expected.

Clients, employees, vendors, and professional partners experience organized, responsive, and professional communication.

Most importantly, you create executive leverage: the attorney is able to spend more time practicing law, leading the firm, making strategic decisions, and growing the business because you are managing the details surrounding those priorities.

Who Will Thrive in This Role

You are likely to excel in this position if you:

• Think several steps ahead and naturally anticipate what will be needed next.
• Take ownership of outcomes rather than waiting for instructions.
• Are comfortable making decisions within your authority.
• Know how to prioritize when everything initially appears urgent.
• Communicate concisely and can turn large amounts of information into clear summaries.
• Have excellent judgment about what requires an executive's attention.
• Follow through relentlessly and do not need repeated reminders.
• Enjoy creating order, systems, and structure.
• Are comfortable respectfully pushing back, asking questions, and protecting an executive’s priorities.
• Maintain discretion and professionalism when handling sensitive information.
• Adapt quickly when priorities change.
• Are resourceful and typically attempt to find a solution before escalating a problem.

Key Qualifications

• 5+ years of professional experience, with significant experience directly supporting a founder, CEO, managing partner, business owner, attorney, or other senior executive.
• Demonstrated experience functioning as an Executive Assistant, Senior Executive Assistant, Executive Business Partner, Chief of Staff support professional, or comparable senior administrative professional.
• Experience supporting a fast‑paced professional‑services organization is strongly preferred; law firm experience is a plus.
• Exceptional written and verbal English communication skills. C1 English proficiency is required.
• Strong command of Google Workspace, executive calendar management, document preparation, and productivity systems.
• Experience with practice‑management or CRM platforms such as Clio, MyCase, HubSpot, or comparable systems is beneficial.
• Proven ability to manage competing priorities with limited supervision.
• Strong professional judgment and demonstrated ability to make sound day‑to‑day decisions independently.
• Exceptional attention to detail without losing sight of broader business priorities.
• High degree of discretion, integrity, and professionalism when handling confidential or sensitive information.
• Strong project‑management and follow‑through skills.
• Ability to build effective working relationships with executives, attorneys, employees, clients, vendors, and external partners.
• Comfortable working in a growing organization where priorities can evolve quickly.

References

Please submit at least one (and up to three) references that we can call. Referees can be former work colleagues or supervisors, family friends or people in the industry who can give us an idea of your professional background.