Executive Assistant (Fully Remote)
Hiring & Empowering Solutions
An application made for this job — a tailored resume and cover letter that speak straight to the posting.
Benefits offered by this job
Job summary
Hiring & Empowering Solutions seeks an Executive Assistant to the Principal Attorney for a remote, full-time role operating Monday–Friday, 9:00 AM–5:00 PM Pacific Time. You will manage calendars, emails, travel, and document organization to keep the Principal Attorney focused on legal work and client relations.
The ideal candidate is proactive, highly organized, and discreet, with 3+ years supporting executives.
Qualifications
- 3+ years of experience as an Executive Assistant, Personal Assistant, or similar role.
- Exceptional organizational and time-management skills.
- Excellent written and verbal English communication abilities.
- High level of discretion handling confidential information.
Responsibilities
- Manage and optimize the Principal Attorney's professional and personal calendar.
- Draft and respond to emails; coordinate tasks and follow-ups.
- Coordinate travel, meetings, and events; prepare itineraries and materials.
- Maintain organized confidential documents, invoices, and expenses.
- Serve as a professional liaison with clients, attorneys, and staff.
Skills
Job description
A growing and highly regarded law firm is seeking a highly organized, proactive, and resourceful Executive Assistant / Personal Assistant to provide comprehensive support to the firm’s Principal Attorney.
You will work closely with the Principal Attorney to ensure her professional and personal responsibilities are organized and handled efficiently, allowing her to remain focused on legal work, business development, client relationships, and the continued growth of the firm.
The ideal candidate is a highly capable self-starter who can anticipate needs, manage competing priorities, communicate professionally, exercise sound judgment, and take ownership of responsibilities from start to finish.
This is more than a traditional administrative role. The Executive Assistant will serve as a trusted extension of the Principal Attorney and will play an important role in keeping her schedule, communications, relationships, travel, and priorities organized.
Location: Remote
Schedule: Full-Time | Monday–Friday, 9:00 AM–5:00 PM Pacific Time
Compensation: $80,000 annually, negotiable based on experience
The firm is committed to providing exceptional service and compassionate planning to the families it serves and is continuing to build a nationally recognized brand.
The culture is supportive, developmental, and empowering, with an emphasis on creating an environment where talented people can:
- Do meaningful work
- Continue learning and developing professionally
- Be part of a collaborative, high-performing team
- Make a meaningful impact
- Maintain a healthy life outside of work
- Integrity
- Teamwork
- Compassion
- Diversity & Inclusion
- Dedication to Clients
- Manage and optimize the Principal Attorney’s professional and personal calendar.
- Schedule, coordinate, and confirm meetings with clients, attorneys, colleagues, professional partners, and other contacts.
- Ensure appointments include appropriate Zoom links, locations, reminders, and supporting materials.
- Identify and resolve scheduling conflicts proactively.
- Monitor deadlines, commitments, and upcoming priorities.
- Provide daily and weekly schedule summaries and preparation reminders.
- Coordinate lunches, networking events, appointments, speaking engagements, conferences, and other commitments.
- Maintain visibility across professional, personal, and family schedules.
- Coordinate with family members, babysitters, and other personal support resources as needed.
- Monitor and organize the Principal Attorney’s inbox.
- Identify urgent, time-sensitive, and high-priority communications.
- Draft and respond to emails on the Principal Attorney’s behalf when appropriate.
- Track follow-ups and ensure important communications do not fall through the cracks.
- Ensure dates, deadlines, meetings, and action items mentioned in emails are appropriately added to the calendar or task list.
- Serve as a professional liaison between the Principal Attorney and clients, attorneys, team members, vendors, and professional contacts.
- Research, arrange, book, and confirm flights, hotels, transportation, and other travel logistics.
- Prepare detailed travel itineraries and organize confirmations.
- Coordinate travel for conferences, speaking engagements, study groups, business development activities, and personal trips.
- Provide logistical support before and during travel as needed.
- Assist with firm retreats, holiday parties, team-building activities, and other firm events.
- Coordinate event materials, accommodations, reservations, and other logistical details.
- Organize, scan, file, and maintain business and legal documents.
- Prepare meeting agendas, presentations, and other materials.
- Maintain the Principal Attorney’s task list and track outstanding action items.
- Follow up with team members to ensure delegated tasks are completed.
- Coordinate office supply orders and vendor relationships as needed.
- Maintain an organized and current professional contact database.
- Enter and update contacts from business cards, emails, LinkedIn, and other sources.
- Assist with research related to financial accounts, credit cards, rewards programs, points, and other business-related opportunities.
- Maintain organized records of invoices, payments, travel expenses, gifts, and other business development expenses.
- Serve as a trusted point of contact between the Principal Attorney and clients, attorneys, financial professionals, colleagues, and other professional contacts.
- Coordinate lunches, networking meetings, and professional engagements.
- Assist with follow-up communications after meetings and events.
- Maintain and update professional relationship databases, including LinkedIn and other networking platforms.
- Support referral outreach and relationship-building activities.
- Help ensure important professional relationships are consistently nurtured and followed up with.
- Coordinate personal appointments, reservations, and other personal commitments.
- Assist with family scheduling and logistics as needed.
- Coordinate family travel plans and related arrangements.
- Assist with school schedules, family events, and occasional childcare-related logistics.
- Research and arrange personal services, reservations, and appointments.
- Coordinate the purchase and delivery of gifts for birthdays, holidays, special occasions, clients, employees, and firm events.
- Serve as backup support to the Office Manager for business account payments and subscriptions.
- Assist with processing invoices and tracking firm expenses as needed.
- Maintain records related to travel, gifts, business development, and other expenses.
- Track employee birthdays and anniversaries.
- Coordinate employee gifts and acknowledgments.
- Assist with team events, training, development activities, and other staff initiatives.
- Anticipate potential scheduling or logistical issues and address them before they become problems.
- Develop backup plans for important meetings, travel, events, and commitments.
- Coordinate with the Office Manager and other team members to delegate or redistribute tasks when necessary.
- Maintain organized access to important documents, emergency contacts, and other resources necessary for seamless executive support.
- Handle urgent or unexpected requests with professionalism and sound judgment.
- 3+ years of experience as an Executive Assistant, Personal Assistant, Virtual Assistant, Office Manager, or similar role.
- Experience supporting a business owner, executive, attorney, or other high-level professional is strongly preferred.
- Exceptional organizational and time-management skills.
- Excellent written and verbal English communication skills.
- Strong attention to detail and follow-through.
- Ability to manage multiple priorities and deadlines simultaneously.
- Strong calendar and inbox management skills.
- Experience coordinating travel, meetings, events, and complex schedules.
- Strong research and problem-solving abilities.
- Professional and confident communication with clients and executives.
- High level of discretion when handling confidential personal, financial, business, and legal information.
- Ability to work independently with minimal supervision.
- Strong technology skills and ability to learn new software and systems quickly.
- Ability to anticipate needs rather than simply wait for instructions.
- Strong judgment and ability to distinguish between urgent and non-urgent matters.
- Proactive — You anticipate what needs to happen and take action before being asked.
- Highly Organized — You can confidently manage a complex calendar, inbox, task list, travel schedule, and multiple priorities.
- Resourceful — You are comfortable researching solutions, solving problems, and figuring things out independently.
- Detail-Oriented — You notice the small things and make sure commitments and follow-ups do not fall through the cracks.
- Discreet & Trustworthy — You understand the importance of confidentiality when handling personal, financial, business, and legal information.
- Professional — You represent the Principal Attorney and firm with professionalism and care.
- Flexible — You can adapt quickly when schedules, priorities, or circumstances change.
- Accountable — You take ownership of your responsibilities and follow assignments through to completion.
- Team-Oriented — You collaborate well with others and contribute positively to a supportive team environment.
- Compassionate — You understand that the firm’s work ultimately impacts families and approach clients, colleagues, and responsibilities with empathy and care.
- $80,000 annual salary, negotiable based on experience and qualifications
- Quarterly profit-sharing opportunity
- Medical insurance
- Dental insurance
- Vision insurance
- Long-Term Disability (LTD) coverage
- 401(k) plan with a 3% employer match
- 13 paid holidays
- 10 vacation days
- 5 sick days
- ½ day of paid time off to vote
- Additional leave and time off as required by applicable law
- Professional development coaching
- Opportunities for continued learning and skill development
- Supportive and developmental work environment
This is an opportunity to become a trusted partner to a Principal Attorney and contribute directly to the smooth operation and continued growth of a mission-driven law firm.
The firm believes that talented people should be able to do meaningful work, continue learning, be part of a great team, and still have a life outside of work.
If you are a highly organized, proactive, and thoughtful professional who enjoys making things run smoothly and wants to contribute to a growing organization built around exceptional service and genuine care for its clients, we encourage you to apply.
We understand the complexities of navigating new opportunities in the legal space. You can trust that all employment inquiries are kept strictly confidential.
Job Type: Full-time
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