Executive Assistant

Pines Federal

Houston (TX)

On-site

USD 45,000 - 57,500

Full time

14 days+

Get more replies from employers

Send a job-specific resume in minutes.

Benefits offered by this job

Performance bonuses

PTO + firm benefits

Long-term stability and growth opportunities

Job summary

A boutique federal employment law firm in Houston seeks an Executive Assistant to support its Managing Attorney. This role involves managing schedules, client communications, and administrative tasks in a supportive and organized environment. The ideal candidate will have over 2 years of experience in an executive support role, possess strong organizational abilities, and communicate effectively. Compensation ranges from $45,000 to $57,500 annually, supplemented by performance bonuses, with opportunities for growth within the firm.

Qualifications

2+ years in an Executive Assistant, Administrative Assistant, or Operations role.
Exceptional organization & follow‑through.
Strong communication skills (written + verbal).
Tech‑savvy (Google Workspace, Microsoft Office, Mac OS, etc.).
Emotionally steady, warm, and professional.

Responsibilities

Manage and protect the Managing Attorney’s calendar.
Serve as a professional, warm liaison between clients and the Managing Attorney.
Assist with LinkedIn posts and newsletters.

Skills

Exceptional organization

Strong communication skills

Tech-savvy

Highly detail-oriented

Education

2+ years in an Executive Assistant or Operations role

Tools

Google Workspace

Microsoft Office

CRM systems

Job description

Executive Assistant to Managing Attorney

Pines Federal – Houston, TX (In-Person)

Compensation: $45,000–$57,500 + performance bonuses

Company Description

Pines Federal is a boutique federal employment law firm representing federal employees nationwide in:

EEO discrimination
MSPB litigation
OPM Disability Retirement (FDR)
VA civilian matters
Social Security Disability
Disciplinary actions
Grievances and arbitration

With 20+ years of legal and consulting experience, we’re known for our client-centered approach, strategic litigation, and calm, supportive presence for our clients — many of whom come to us during the most stressful moments of their careers.

We’re also a genuinely good place to work:

supportive culture, excellent communication, zero drama, and a sense of humor that keeps us sane.

We are growing — and our Managing Attorney needs a true Executive Assistant who can support him at a high level, create structure, protect his time, keep priorities moving, and help the entire firm function smoothly.

Role Overview

This is an Executive Assistant role for a visionary, fast-moving Managing Attorney who thrives on big‑picture ideas and needs a partner who loves details, structure, systems, and follow‑through.

This role is ideal for someone who:

Creates order out of chaos
Sees what needs to be done before it’s said
Loves organization, checklists, and accuracy
Keeps a busy executive focused and protected
Communicates clearly and kindly
Manages tasks, follow‑up, and communication flawlessly
Can handle light marketing support and client communication
Wants to grow with a mission‑driven law firm

This is an in‑office role in Houston, Monday–Friday.

Key Responsibilities

Executive Support (Primary)

Manage and protect the Managing Attorney’s calendar
Gatekeep and prioritize meetings
Organize and triage emails
Draft correspondence and follow‑up messages
Maintain task lists and ensure follow‑through
Prepare materials for meetings and case review days
Coordinate travel as needed
Track recurring commitments and keep priorities visible
Run weekly EA–Attorney alignment meetings (“What’s next? What matters most?”)

Client Communication & Coordination

Serve as a professional, warm liaison between clients and the Managing Attorney
Schedule client calls, consultations, and follow‑ups
Prepare clients for their meetings
Maintain CRM accuracy (Clio Grow / Clio Manage)
Support client onboarding tasks and communication touchpoints

Light Marketing & Firm Support

Assist with LinkedIn posts, newsletters, and touches to keep the firm visible
Help maintain online reviews and reputation
Coordinate simple marketing tasks and project timelines
Update firm wins and announcements to website/social

Administrative & Operational Support

Help maintain documents and digital filing systems
Assist with basic financial admin (expenses, reimbursements, tracking)
Support attorney task management and project deadlines
Ensure the office environment runs smoothly

Qualifications

Required

2+ years in an Executive Assistant, Administrative Assistant, or Operations role
Exceptional organization & follow‑through
Strong communication skills (written + verbal)
Tech‑savvy (Google Workspace, Microsoft Office, Mac OS, etc.)
Highly detail‑oriented
Emotionally steady, warm, and professional
Comfortable working with a fast‑moving, big‑picture leader
Able to anticipate needs and think ahead

Preferred / Bonus

Legal Executive Assistant or Legal Secretary experience a plus
Experience in a law firm or professional services setting
Experience with CRM systems (Clio, Lawmatics, MyCase)
Experience supporting executives with visionary/entrepreneurial energy
Comfort with simple marketing tasks (LinkedIn, emails, newsletters)

Personality Fit (This Matters Here)

We’re looking for someone who:

Loves structure
Loves details (because the Managing Attorney does NOT)
Thrives in a calm, organized workflow
Enjoys helping a visionary stay focused and effective
Anticipates problems early
Communicates kindly but clearly
Brings stability, order, and follow‑through
Enjoys a mix of admin, coordination, communication, and light marketing
Takes pride in being the “force multiplier” behind the attorney

If you enjoy being the organized, steady partner who makes everything run, you’ll thrive here.

Compensation

Base Salary: $45,000–$57,500
Performance bonuses tied to follow‑through, calendar quality, accuracy, and executive support
PTO + firm benefits
Long‑term stability and growth opportunities

How to Apply

Please submit: