Executive Assistant & Front Desk Lead

Havtech; Northern (KY); Hybrid; USD 45,000 - 65,000; Full time

Job summary

Havtech is seeking an organized Director of First Impressions/Executive Assistant to manage front desk operations and provide high-level administrative support to executives. You will answer calls, greet guests, and handle mail and office logistics in a professional environment.

Responsibilities include coordinating executive communications, scheduling meetings, travel itineraries, and preparing minutes. Strong MS Office skills, confidentiality, and reliability are essential assets for this role.

Qualifications

• Bachelor’s degree and at least 2 years of administrative/executive assistant experience.
• Administrative experience directly supporting executive leadership and/or sales teams.
• Excellent Windows & Microsoft Office knowledge; strong Excel & PowerPoint skills.

Responsibilities

• Answer incoming calls, direct calls to the appropriate employees and departments.
• Greet customers and guests; provide administrative support to stakeholders.
• Coordinate executive communications and manage travel itineraries.
• Take meeting minutes, develop action items, and follow up on tasks.
• Maintain front desk coverage, mail distribution, and office supplies.
• Update PowerPoint presentations and assist with special projects.

Skills

Executive support

Office administration

Calendar management

Communication

Education

Bachelor’s degree

Tools

Mitel VOIP

Microsoft Office

Job description

Havtech is seeking an organized Director of First Impressions/Executive Assistant to manage front desk operations and provide high-level administrative support to executives. You will answer calls, greet guests, and handle mail and office logistics in a professional environment.

Responsibilities include coordinating executive communications, scheduling meetings, travel itineraries, and preparing minutes. Strong MS Office skills, confidentiality, and reliability are essential assets for this role.