Executive Assistant & Front Desk Lead

Havtec; Marshall Township (PA); On-site; USD 45,000 - 65,000; Full time

Job summary

Havtech is seeking a Director of First Impressions/Executive Assistant to support executives and manage front-desk operations. The role includes handling calls, scheduling, travel, and confidential communications, with a focus on maintaining a professional company image.

The position requires a Bachelor’s degree and at least two years of administrative/executive assistant experience, strong Microsoft Office skills, and the ability to lift up to 25 pounds as needed.

Qualifications

• Bachelor’s degree and a minimum of two (2) years of administrative/executive assistant experience.
• Administrative experience directly supporting executive leadership and/or sales teams.
• Excellent Windows & Microsoft Office product knowledge. Strong Excel & PowerPoint skills required.

Responsibilities

• Coordinate executive communications, including taking calls, responding to emails, and interfacing with clients.
• Schedule meetings and appointments and manage travel itineraries.
• Take minutes during meetings, develop action items, and follow up to ensure completion.
• Direct calls to appropriate employees and departments and greet customers and guests.

Skills

Microsoft Office

Excel

PowerPoint

Phone etiquette

Data entry

Education

Bachelor’s degree

Job description

Havtech is seeking a Director of First Impressions/Executive Assistant to support executives and manage front-desk operations. The role includes handling calls, scheduling, travel, and confidential communications, with a focus on maintaining a professional company image.

The position requires a Bachelor’s degree and at least two years of administrative/executive assistant experience, strong Microsoft Office skills, and the ability to lift up to 25 pounds as needed.