Executive Assistant & Front Desk Leader

Havtech Llc; Warrendale (Allegheny County); On-site; USD 55,000 - 75,000; Full time

Job summary

Havtech Llc seeks a Director of First Impressions/Executive Assistant to manage the front desk and provide executive support. You will answer calls, greet guests, handle mail, and maintain office operations while coordinating executive communications and travel.

The role requires a Bachelor’s degree with at least two years of EA experience, strong MS Office skills, and reliability. HVAC/construction familiarity is a plus; the work week runs Mon–Thu 8:00–5:00 and Fri 8:00–4:00.

Qualifications

• Bachelor’s degree and a minimum of two years of administrative/executive assistant experience.
• Excellent Windows & Microsoft Office knowledge; strong Excel & PowerPoint skills.
• Experience supporting executive leadership and sales teams preferred.
• HVAC or Construction industry experience is a plus.

Responsibilities

• Coordinate front desk activities to project a positive company image.
• Answer and transfer calls professionally; greet customers and guests.
• Handle mail, shipping, and delivery coordination (FedEx/UPS/USPS).
• Maintain reception area, office forms, and procedures.
• Schedule meetings, manage travel itineraries, and take minutes.
• Prepare and update PowerPoint presentations on lobby TVs.

Skills

Executive support

Scheduling meetings

Travel coordination

Confidentiality

Customer service

Punctuality

Office organization

Data entry

Education

Bachelor’s degree

Tools

Microsoft Office

Excel

PowerPoint

Outlook

Mitel VOIP

Web-enabled applications

Database software

Job description

Havtech Llc seeks a Director of First Impressions/Executive Assistant to manage the front desk and provide executive support. You will answer calls, greet guests, handle mail, and maintain office operations while coordinating executive communications and travel.

The role requires a Bachelor’s degree with at least two years of EA experience, strong MS Office skills, and reliability. HVAC/construction familiarity is a plus; the work week runs Mon–Thu 8:00–5:00 and Fri 8:00–4:00.