Office & Facilities Coordinator - Operations & Guest Support

Havtec; Columbia (MD); On-site; USD 51,000 - 58,000; Full time

Job summary

Havtech is seeking an Office & Facilities Coordinator in Columbia, MD to balance administrative tasks with active workplace support. You will help ensure smooth daily operations, manage inventories, and coordinate maintenance and events for a positive employee and guest experience.

The role requires 1 year of related experience, MS Office proficiency, and the ability to lift 15–20 lbs. Hours are Mon–Thu 8:00–17:00 and Fri 8:00–16:00, with a salary range of $51,000–$58,000 annually.

Qualifications

• 1 year of related equivalent experience
• Associate’s or Bachelor’s degree preferred
• Working knowledge of Microsoft Office (Outlook, Excel, Word, and PowerPoint), Web-enabled applications, and database software; intermediate Excel
• Knowledge of Teams VOIP phone system preferred
• Ability to lift approximately 15–20 lbs
• Office hours: Mon–Thu 8:00 a.m.–5:00 p.m., Fri 8:00 a.m.–4:00 p.m.

Responsibilities

• Back up Front Desk coverage during breaks and absences, ensuring a professional welcoming experience
• Manage office, kitchen, and janitorial inventories and supplies
• Coordinate facility maintenance, schedule vendors, track progress, and resolve issues
• Assist in facility and maintenance program administration and process improvements
• Support meetings, events, catering, room setup, AV support, and on-site customer service
• Respond to workplace and operational requests with timely, high-quality service
• Assist with office moves, workstation setup, and space planning
• Perform other duties and special projects to support department objectives

Education

Associate’s or Bachelor’s degree preferred

Tools

Microsoft Office (Outlook, Excel, Word, PowerPoint)

Teams VOIP

Database software

Job description

Havtech is seeking an Office & Facilities Coordinator in Columbia, MD to balance administrative tasks with active workplace support. You will help ensure smooth daily operations, manage inventories, and coordinate maintenance and events for a positive employee and guest experience.

The role requires 1 year of related experience, MS Office proficiency, and the ability to lift 15–20 lbs. Hours are Mon–Thu 8:00–17:00 and Fri 8:00–16:00, with a salary range of $51,000–$58,000 annually.