Executive Assistant, Founders Office

Instalily, Inc.; New York (NY); On-site; USD 90,000 - 110,000; Full time

Benefits offered by this job

Equity stock options

Medical, Dental, Vision

401K plan

In-office lunch reimbursement

Wellness stipend

Parental leave

Paid time off

US federal holidays

Job summary

InstaLILY in New York is seeking an exceptionally organized Executive Assistant to support the Founders’ Office and senior leadership. You will manage calendars, travel, prep, and communications to keep leaders focused on high-priority decisions.

You bring strong judgment, proactivity, and clear written communication; you will coordinate across Growth, Sales, Finance, People, Engineering and the leadership team, leveraging automation and AI tools to streamline operations.

Qualifications

• 3 - 5 years of relevant professional experience supporting a senior executive or founder.
• Excellent judgment and ability to distinguish between what is noisy and what is truly important.
• Proactive approach: anticipate needs and solve problems without instructions.
• Experience balancing competing priorities across multiple stakeholders with clear communication.
• Concise, precise and polished written communication representing a senior executive.

Responsibilities

• Manage complex executive calendars end-to-end with tradeoffs reflecting priorities.
• Coordinate domestic and international travel, itineraries, expenses, and logistics.
• Prepare executives for customer, partner and leadership interactions with context, agendas and documents.
• Track meeting commitments, decisions, owners and deadlines; ensure follow-ups.
• Triage incoming requests, draft executive-ready messages, escalate appropriately.
• Coordinate across Growth, Sales, Finance, People, Engineering and leadership to keep work moving.
• Support leadership meetings, customer engagements, offsites, events and high-priority initiatives.
• Identify recurring friction and build better systems using modern software, automation and AI tools thoughtfully.

Skills

Executive support

Strong judgment

Proactive

Communication

Google Workspace

Automation & AI

Education

Bachelor's degree welcomed

Tools

Google Workspace

AI tools

Job description

InstaLILY in New York is seeking an exceptionally organized Executive Assistant to support the Founders’ Office and senior leadership. You will manage calendars, travel, prep, and communications to keep leaders focused on high-priority decisions.

You bring strong judgment, proactivity, and clear written communication; you will coordinate across Growth, Sales, Finance, People, Engineering and the leadership team, leveraging automation and AI tools to streamline operations.