Executive Assistant for Tech & AI Ventures (Hybrid)

New York Life Insurance; New York (NY); On-site; USD 61,000 - 86,000; Full time

Benefits offered by this job

Discretionary bonus eligible

Job summary

New York Life Insurance, located in New York, NY, is seeking a Senior Administrative Assistant to deliver high‑level support within the Enterprise Technology Services Department. The role requires discretion, superb organization, and proactive problem solving in a fast‑paced environment.

Responsibilities include managing VP calendars, coordinating meetings, preparing materials, onboarding new hires, and handling travel and expenses with professionalism.

Qualifications

• Minimum 5–7 years of administrative support experience
• Including at least 3 years supporting senior executives
• Bachelor’s degree preferred

Responsibilities

• Manage VP calendars and prioritize scheduling
• Provide administrative support including attendance tracking and meeting coordination
• Prepare materials, agendas and follow-ups for meetings
• Maintain organizational charts and provide back-up support
• Assist HR and onboarding of new employees
• Plan and coordinate internal and external events and meetings
• Process and reconcile travel and expense reports
• Ensure effective room scheduling and AV setup
• Capture meeting notes and follow-ups, leveraging AI tools

Skills

Calendar management

Organizational skills

Communication

Discretion

Multitasking

Attention to detail

Independent work

Time management

Interpersonal skills

Initiative

Sense of urgency

Education

Bachelor’s degree preferred

Tools

Microsoft Office Suite

Job description

New York Life Insurance, located in New York, NY, is seeking a Senior Administrative Assistant to deliver high‑level support within the Enterprise Technology Services Department. The role requires discretion, superb organization, and proactive problem solving in a fast‑paced environment.

Responsibilities include managing VP calendars, coordinating meetings, preparing materials, onboarding new hires, and handling travel and expenses with professionalism.