Executive Assistant for Product Leadership & Events

Crusoe Energy Systems; San Francisco (CA); On-site; USD 85,000 - 125,000; Full time

Benefits offered by this job

Health benefits

Paid time off

401(k) match

Mental wellness resources

Job summary

Crusoe Energy Systems in San Francisco is seeking an experienced Executive Assistant to support Product Management leadership. You will manage a complex calendar, process expense reports, draft confidential correspondence, arrange travel, and ensure stakeholders are kept informed of key activities.

You will also coordinate calendars for direct reports, plan leadership offsites and all-hands, improve meeting effectiveness, and drive efficient cross-team collaboration.

Qualifications

• 3–5 years of experience in an executive administrative role at a global tech company.
• Direct EA experience supporting VP-level or above executives in Product Management/Engineering.
• Discretion and confidentiality with sensitive information.
• Exceptional written, verbal, and interpersonal communication skills.
• Strong attention to detail, logistics, and numbers.
• Proficiency with Google Workspace and related admin tools.

Responsibilities

• Provide quality, timely administrative support to Product Management leadership, including managing a complex calendar, processing expense reports, and confidential correspondence.
• Manage and support calendar coordination for leader’s direct reports and align meetings across teams and external partners.
• Plan and execute leadership offsites, all-hands, and team events; coordinate venues, vendors, agendas, and on-site support.
• Improve meeting effectiveness by documenting topics, decisions, actions, and ensuring follow-through.
• Coordinate travel, registrations, and office/company events; handle occasional personal tasks for leadership as needed.
• Develop and implement new processes to improve collaboration, productivity, and communication.

Skills

Calendar management

Executive support

Communication

Scheduling

Event planning

Tools

Slack

Navan

Coupa

Envoy

Google Workspace

Gmail

Google Calendar

Docs

Sheets

Slides

Job description

Crusoe Energy Systems in San Francisco is seeking an experienced Executive Assistant to support Product Management leadership. You will manage a complex calendar, process expense reports, draft confidential correspondence, arrange travel, and ensure stakeholders are kept informed of key activities.

You will also coordinate calendars for direct reports, plan leadership offsites and all-hands, improve meeting effectiveness, and drive efficient cross-team collaboration.