Executive Assistant, Product Management

Crusoe; San Francisco (CA); On-site; USD 110,000 - 135,000; Full time

Benefits offered by this job

RSU

PTO & holidays

Health insurance

HSA contributions

Parental leave

Disability insurance

Professional development

Mental health support

Commuter benefits

Cell phone stipend

401(k) match

Volunteer time off

Travel insurance & emergency

Job summary

Crusoe is seeking an Executive Assistant to support the Senior Vice President, Product Management, and other VP-level executives. The role involves heavy calendar management, expense processing, domestic and international travel, meeting coordination, and offsite/event planning in a fast-paced, privacy-conscious global tech environment.

You will collaborate with Product, Engineering, Finance, and Workplace teams, ensuring timely communications and efficient operations.

Qualifications

• 3–5 years in an executive administrative role at a global tech company.
• Supports VP-level or above executives in Product Management/Engineering.
• Excellent written and verbal communication; highly collaborative.

Responsibilities

• Provide administrative support to Product Management leadership, including calendar, expense reports, travel, and meeting logistics.
• Coordinate calendars for leaders and direct reports; align across teams and meetings.
• Gather topics, develop agendas, document notes, and track action items for follow-through.
• Plan and execute leadership offsites, all-hands, team events, and vendor coordination.

Skills

Executive support

Calendar management

Travel coordination

Cross-functional collaboration

Communications

Discretion and confidentiality

Event planning

Google Workspace

Google Gemini

Claude

Slack

Navan

Coupa

Envoy

Tools

Google Workspace

Google Gemini

Claude

Slack

Navan

Coupa

Envoy

Job description

Crusoe is on a mission to accelerate the abundance of energy and intelligence. As the only vertically integrated AI infrastructure company built from the ground up, we own and operate each layer of the stack — from electrons to tokens — to power the world's most ambitious AI workloads. When you join Crusoe, you join a team that is building the future, faster. We're in the midst of the greatest industrial revolution of our time. The demand for AI compute is boundless, and power is a bottleneck. We're solving that — with an energy-first approach that makes AI infrastructure better for the world and faster for the people innovating with AI. We're looking for problem-solving, opportunity-finding teammates with a sense of urgency, who believe in the scale of our ambition and thrive on a path not fully paved — people who want to grow their careers alongside a team of experts across energy, manufacturing, data center construction, and cloud services. If you want to do the most meaningful work of your career, help our customers and partners advance their AI strategies, and be part of a high-performing team that believes in each other, come build with us at Crusoe.

About the Role:

The Executive Assistant, Product Management (EA) will be responsible for directly supporting multiple VP-level executives within our Product Management organization, with the primary executive being the Senior Vice President, Product Management, who reports directly to the CEO.

Support for these senior executives consists of calendar management, expense management, booking domestic and international travel, and supporting organizational team meetings including but not limited to offsites, product events, leadership summits, and all-hands. Support of these senior executives also extend to coordination with their direct reports, such as managing communication channels (Slack, Google Groups) and team meeting cadences.

This role requires a dynamic, highly adaptable individual who can flex their approach based on the needs of each executive and the overall Product organization. The EA must work fast, be responsive to internal and external stakeholders, anticipate the needs of the team, and seamlessly manage priorities in a constantly-evolving environment.

This is a full-time, Monday to Friday in-office position based in San Francisco.

What You'll Be Working On:

• Provide quality, timely, and detailed administrative support to Product Management leadership, including managing a complex calendar of meetings, processing expense reports, composing and preparing confidential correspondence, arranging travel, and ensuring stakeholder awareness in support of these activities.
• Manage and support calendar coordination for your leader’s direct reports, ensuring alignment across team, cross-functional, and external meetings.
• Thoughtfully manage scheduling requests to ensure effective time management for executives.
• Improve internal and external meeting effectiveness by gathering and tracking key discussion topics, decisions, and action items to develop agendas, document meeting notes, and ensure follow-through.
• Lead planning and execution of leadership offsites, Product All-Hands, team events, and gatherings owning logistics, vendor coordination, agenda development, and on-site support.
• Identify, design, and implement new processes and solutions to improve team collaboration, efficiency, productivity, and communication.
• Work closely with other EAs to coordinate corporate travel, conference registrations, and office/company/industry-wide events and activities.
• Perform occasional personal tasks and errands for leadership as needed.
• Handle other clerical or administrative duties as assigned.
• Be accessible and available during the traditional work week, with occasional flexibility outside standard hours for urgent matters.

What You'll Bring to the Team:

• You have 3-5 years of experience in an executive administrative role at a global tech company, with direct EA experience supporting VP-level or above executives in the fields of Product Management and/or Engineering.
• You collaborate easily across teams. You work well with other EAs and stakeholders within Product, Engineering, Finance, and Workplace teams – building relationships to make things happen.
• You have exceptional communication skills—written, verbal, and interpersonal.
• You exercise discretion and confidentiality with sensitive information.
• You possess strong attention to detail—accuracy in numbers, logistics, and communication.
• You have proven success in planning and executing team offsites, all-hands, or large-scale events.
• You are proficient in Google Workspace – direct experience working with Gmail, Google Calendar, Docs, Sheets, Slides and all of their interconnected features.
• Proficiency with Google Gemini and Claude, making your own workflows automated as well as utilizing these tools to best support your executives.
• Proficiency with Slack, Navan, Coupa, Envoy, and other administrative tools are necessary to be successful on this team.
• You embody the company values and contribute positively to Crusoe’s culture

Benefits:

• Competitive compensation and equity packages
• Restricted Stock Units
• Paid time off, paid holidays & leave of absence programs
• Comprehensive health, dental & vision insurance
• Employer contributions to HSA account
• Paid parental leave
• Paid life insurance, short-term and long-term disability
• Professional development & tuition reimbursement
• Mental health & wellness support
• Commuter benefits (parking & transit)
• Cell phone stipend
• 401(k) Retirement plan with company match up to 4% of salary
• Volunteer time off
• Global travel insurance & emergency assistance
• Daily meals allowance
• Additional perks & programs specific to location

Compensation Range

Compensation will be paid in the range of up to $110,000 - $135,000 + Bonus. Restricted Stock Units are included in all offers. Compensation to be determined by the applicant's knowledge, education, and abilities, as well as internal equity and alignment with market data.

Crusoe is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, disability, genetic information, pregnancy, citizenship, marital status, sex/gender, sexual preference/ orientation, gender identity, age, veteran status, national origin, or any other status protected by law or regulation.