Executive Assistant (Product Management)

Crusoe Energy Systems; San Francisco (CA); On-site; USD 85,000 - 125,000; Full time

Benefits offered by this job

Health benefits

Paid time off

401(k) match

Mental wellness resources

Job summary

Crusoe Energy Systems in San Francisco is seeking an experienced Executive Assistant to support Product Management leadership. You will manage a complex calendar, process expense reports, draft confidential correspondence, arrange travel, and ensure stakeholders are kept informed of key activities.

You will also coordinate calendars for direct reports, plan leadership offsites and all-hands, improve meeting effectiveness, and drive efficient cross-team collaboration.

Qualifications

• 3–5 years of experience in an executive administrative role at a global tech company.
• Direct EA experience supporting VP-level or above executives in Product Management/Engineering.
• Discretion and confidentiality with sensitive information.
• Exceptional written, verbal, and interpersonal communication skills.
• Strong attention to detail, logistics, and numbers.
• Proficiency with Google Workspace and related admin tools.

Responsibilities

• Provide quality, timely administrative support to Product Management leadership, including managing a complex calendar, processing expense reports, and confidential correspondence.
• Manage and support calendar coordination for leader’s direct reports and align meetings across teams and external partners.
• Plan and execute leadership offsites, all-hands, and team events; coordinate venues, vendors, agendas, and on-site support.
• Improve meeting effectiveness by documenting topics, decisions, actions, and ensuring follow-through.
• Coordinate travel, registrations, and office/company events; handle occasional personal tasks for leadership as needed.
• Develop and implement new processes to improve collaboration, productivity, and communication.

Skills

Calendar management

Executive support

Communication

Scheduling

Event planning

Tools

Slack

Navan

Coupa

Envoy

Google Workspace

Gmail

Google Calendar

Docs

Sheets

Slides

Job description

• Provide quality, timely, and detailed administrative support to Product Management leadership, including managing a complex calendar of meetings, processing expense reports, composing and preparing confidential correspondence, arranging travel, and ensuring stakeholder awareness in support of these activities
• Manage and support calendar coordination for your leader’s direct reports, ensuring alignment across team, cross-functional, and external meetings
• Thoughtfully manage scheduling requests to ensure effective time management for executives
• Improve internal and external meeting effectiveness by gathering and tracking key discussion topics, decisions, and action items to develop agendas, document meeting notes, and ensure follow-through
• Lead planning and execution of leadership offsites, Product All-Hands, team events, and gatherings owning logistics, vendor coordination, agenda development, and on-site support
• Identify, design, and implement new processes and solutions to improve team collaboration, efficiency, productivity, and communication
• Work closely with other EAs to coordinate corporate travel, conference registrations, and office/company/industry-wide events and activities
• Perform occasional personal tasks and errands for leadership as needed
• Handle other clerical or administrative duties as assigned
• Be accessible and available during the traditional work week, with occasional flexibility outside standard hours for urgent matters

Benefits

• Health & wellbeing: Comprehensive health benefits designed to support your overall wellness
• Time away: Paid time off for vacations, family bonding, and unexpected needs
• 401(k) match: Build your financial future with our 401(k) matching program
• Mental wellness: Resources and support for your emotional wellbeing and navigating life’s challenges

Proficiency with Slack, Navan, Coupa, Envoy, and other administrative tools are necessary to be successful on this teamYou collaborate easily across teams. You work well with other EAs and stakeholders within Product, Engineering, Finance, and Workplace teams – building relationships to make things happenProficiency with Google Gemini and Claude, making your own workflows automated as well as utilizing these tools to best support your executivesYou possess strong attention to detail—accuracy in numbers, logistics, and communicationYou embody the company values and contribute positively to Crusoe’s cultureYou are proficient in Google Workspace – direct experience working with Gmail, Google Calendar, Docs, Sheets, Slides and all of their interconnected featuresYou have 3-5 years of experience in an executive administrative role at a global tech company, with direct EA experience supporting VP-level or above executives in the fields of Product Management and/or EngineeringYou exercise discretion and confidentiality with sensitive informationYou have exceptional communication skills—written, verbal, and interpersonalYou have proven success in planning and executing team offsites, all-hands, or large-scale events