EP Administrative Lead — Faculty Scheduling (Hybrid)

University Of Michigan; Ann Arbor (MI); Hybrid; USD 60,000 - 90,000; Full time

Benefits offered by this job

Health coverage

Retirement match

Hybrid work

Job summary

University of Michigan’s Michigan Medicine seeks an administrative professional to lead scheduling for the Electrophysiology (EP) section within the Division of Cardiovascular Medicine. You will manage complex calendars, coordinate meetings, and prepare correspondence for eight cardiology faculty and leaders.

The role requires initiative, discretion, and strong communication. Hybrid in-office and remote work is available, with travel coordination and credentialing support included.

Qualifications

• Bachelor's degree or equivalent combination of education and 5+ years of work experience.
• Outstanding organizational skills and attention to detail.
• Proven ability to prioritize and manage multiple tasks with competing deadlines.
• Works well both independently and in collaboration with faculty and staff as a team member.
• Ability to adapt to different working styles and personalities.
• Outstanding verbal and written communication skills.
• Proficient in Microsoft Word, Excel, Adobe, Google, and Outlook.
• Positive, customer service attitude.

Responsibilities

• Provide administrative support to 8 Cardiovascular faculty, including multiple leadership and senior staff.
• Maintain and update vitae, biosketches and supporting documents; manage complex calendars and schedule across locations.
• Plan and execute faculty-related events, guest visits, symposia.
• Prepare meeting agendas, document minutes, track action items.
• Draft, edit and format internal and external correspondence and reports.
• Support credentialing processes and academic requirements.

Skills

Scheduling

Calendar management

Executive support

Communication skills

Microsoft Word

Microsoft Excel

Outlook

Attention to detail

Education

Bachelor's Degree or equivalent +5 years experience

Tools

MiHeart

QGenda

Outlook

MiChart

Chrome River

Elements

Zoom

Teams

M-Pathways

Job description

University of Michigan’s Michigan Medicine seeks an administrative professional to lead scheduling for the Electrophysiology (EP) section within the Division of Cardiovascular Medicine. You will manage complex calendars, coordinate meetings, and prepare correspondence for eight cardiology faculty and leaders.

The role requires initiative, discretion, and strong communication. Hybrid in-office and remote work is available, with travel coordination and credentialing support included.