Executive Secretary II - Dept Chair Support (Academic)

MSU Careers Recent Jobs; East Lansing (MI); On-site; USD 44,000 - 60,000; Full time

Job summary

Michigan State University’s College of Natural Science seeks an Executive Secretary II to support the chair of the Department of Biochemistry and Molecular Biology. The role handles high-level administrative duties and serves as a primary contact for trainees, faculty, donors, alumni, and the public.

This in-person position coordinates complex schedules, travel, budgets, and recruiting activities, while maintaining confidentiality and professional standards across the college and university

Qualifications

• High school diploma with coursework in word processing, typing, shorthand, and grammar.
• Five to eight years of related office experience.
• Experience in an academic/research support role is preferred.
• Familiarity with EBS, Kuali Finance, BI reports, payroll, HR and MSU policies.

Responsibilities

• Provide administrative support to the chair.
• Coordinate scheduling, meetings, and events.
• Prepare and edit correspondence, itineraries, and briefs.
• Oversee travel arrangements and reimbursements.
• Process budgets, invoices, and vendor payments.
• Maintain confidential records and data privacy.
• Support recruitment and payroll processes.
• Assist with seminars, events, and communications.

Skills

Communication

Organization

Problem-solving

Office administration

Confidentiality

Meeting coordination

Time management

Attention to detail

Education

High school diploma or equivalent

Tools

Microsoft 365

Calendar systems

Document management

Word processing

Spreadsheets

Presentations

Virtual collaboration tools

Job description

Michigan State University’s College of Natural Science seeks an Executive Secretary II to support the chair of the Department of Biochemistry and Molecular Biology. The role handles high-level administrative duties and serves as a primary contact for trainees, faculty, donors, alumni, and the public.

This in-person position coordinates complex schedules, travel, budgets, and recruiting activities, while maintaining confidentiality and professional standards across the college and university