Executive Assistant - Floater

Jefferies; New York (NY); On-site; USD 90,000 - 120,000; Full time

Job summary

Jefferies seeks an Executive Assistant floater to provide high-level support to investment banking teams across MD, SVP, VP, Associate and Analyst levels. The role offers flexible coverage to maintain workflow when staff are unavailable.

Responsibilities include calendar management, meeting coordination and travel, and processing expense reports via Concur. The candidate must work independently, protect confidential information, and demonstrate strong organization and communication in a

Qualifications

• 8+ years’ experience in financial services or professional services.
• Proficiency with Concur Travel and Expenses or similar system.
• Strong attention to detail and follow-through.
• Ability to work independently and anticipate executive needs.
• Adaptable to multiple teams and working styles.
• Excellent interpersonal, written, and verbal communication.

Responsibilities

• Provide executive-level admin support including calendar management and travel arrangements.
• Coordinate meetings and prepare expense reports via Concur.
• Serve as backup coverage during absences and high-workload periods.
• Learn preferences and priorities of bankers and teams to ensure seamless support.
• Maintain confidentiality and discretion with sensitive information.

Skills

Executive support

Concur proficiency

Attention to detail

Independence

Adaptability

Interpersonal skills

Organization

Communication

Job description

The Executive Assistant floater will provide high-level administrative support to investment banking professionals across multiple groups, including Managing Directors, Senior Vice Presidents, Vice Presidents, Associates, and Analysts.

This role is designed to offer flexible coverage to ensure seamless workflow when our administrative staff are unavailable due to absences, vacancies, and workload demands. The floater is an integral part of the admin team, adapting quickly to different working styles and maintaining a high standard of professionalism and efficiency.

Primary Responsibilities

• Provide executive level admin support, including calendar management, meeting coordination and travel arrangements.
• Prepare and process expense reports in compliance with our firm policies via concur.
• Serve as backup coverage during absences or periods of heavy workload, seamlessly transitioning between teams.
• Provide seamless coverage by quickly learning the preferences, priorities, and working styles of different bankers and teams.
• Maintain a high level of confidentiality and discretion when handling sensitive information

Required Skills

• 8 + years’ experience preferably in financial services or professional services
• Proficiency with Concur Travel and Expenses or comparable travel expense system.
• Strong attention to detail and follow through.
• Ability to work independently and anticipate the needs of the senior executives.
• Highly adaptable and comfortable transitioning between different teams, personalities, and working styles.
• Strong interpersonal skills and collaborative, service -oriented approach.
• Strong organizational skills and ability to prioritize multiple tasks in a fast-paced environment.
• Excellent verbal and written communication skills