Executive Assistant & Financial Operations Lead

Always Best Care of Piedmont-Triad; Burlington (NC); On-site; USD 28,000 - 32,000; Full time

Benefits offered by this job

Paid Time Off

Health Insurance

401(k) Retirement Plan

Immediate Pay access

Parental Leave

Professional development

Lifestyle Stipend Account (LSA)

Job summary

Always Best Care Senior Services is seeking an Executive Assistant in North Carolina to support the Agency Owner and Director of Operations with financial administration, accounts receivable and payable, billing oversight, and reporting functions.

The ideal candidate will be highly organized, detail-oriented, and able to manage multiple priorities while maintaining confidentiality and working collaboratively with leadership across departments.

Qualifications

• Strong organizational skills with exceptional attention to detail and accuracy.
• Excellent written and verbal communication skills.
• Ability to independently manage multiple responsibilities, competing priorities, and deadlines.
• Experience with financial administration, accounts receivable and payable, and billing.
• Proficiency in Microsoft Office applications including Excel, Outlook, Word, and Teams.

Responsibilities

• Manage and monitor accounts receivable, including outstanding client balances, aging reports, and collection activities.
• Contact clients, responsible parties, and authorized representatives regarding outstanding balances, overdue invoices, and payment arrangements.
• Process and accurately record client payments, including checks, credit cards, ACH transactions, and other approved payment methods.
• Monitor declined payments, returned checks, overdue accounts, and unresolved billing balances.
• Receive, review, organize, and process vendor invoices and accounts payable documentation.
• Collaborate with Billing, Client Services, Care Coordination, Nursing, and other departments to resolve documentation or billing-related issues.
• Prepare and submit invoices, care documentation, timesheets, and other required information to long-term care insurance companies.
• Maintain organized electronic and physical filing systems for financial, administrative, and business records.

Skills

Organization

Communication

Multitasking

Discretion

Problem solving

Tools

QuickBooks

Excel

Outlook

Teams

Job description

Always Best Care Senior Services is seeking an Executive Assistant in North Carolina to support the Agency Owner and Director of Operations with financial administration, accounts receivable and payable, billing oversight, and reporting functions.

The ideal candidate will be highly organized, detail-oriented, and able to manage multiple priorities while maintaining confidentiality and working collaboratively with leadership across departments.