Executive Assistant

Maytav Bus Co; Raleigh (NC); Presencial; USD 75.000 - 95.000; Jornada completa

Descripción de la vacante

Greene Resources in Raleigh, NC seeks an experienced Executive Assistant to provide high-level administrative support to the CEO and manage day-to-day operations at the Raleigh corporate office.

The role emphasizes calendar management, meeting coordination, travel planning, and coordinating corporate events in a fast-paced, team-oriented environment, with a focus on discretion and professional collaboration.

Formación

• 5+ years of administrative experience, including 3+ years supporting senior executives.
• Proven experience managing complex calendars, coordinating meetings, and handling confidential information.
• Experience planning corporate events, leadership meetings, or similar activities.
• Advanced Microsoft Office skills (Outlook, Teams, Word, Excel, PowerPoint).
• Excellent organization, time management, and communication skills.
• Strong attention to detail and ability to juggle multiple priorities in a fast-paced setting.

Responsabilidades

• Manage a complex executive calendar, prioritizing meetings and commitments.
• Coordinate internal and external meetings, including leadership team and board meetings.
• Prepare agendas, materials, and presentations, and handle meeting follow-up.
• Arrange business travel, itineraries, and accommodations.
• Draft, edit, and organize correspondence, reports, and executive-level documents.
• Serve as a responsive, professional point of contact for internal and external stakeholders.

Conocimientos

Administrative experience

Calendar management

Executive support

Communication

Event coordination

Educación

Associate or bachelor’s degree relevant fields

Herramientas

Outlook

Teams

Excel

PowerPoint

Word

Descripción del empleo

Position:Executive Assistant

Location:Raleigh, NC

Pay:$75,000 to $95,000/year

Type:Full-time; Direct Hire

Greene Resources is partnering with a fast-growing, multi-location healthcare services organization to find an Executive Assistant. This role provides high-level administrative support to the CEO and manages day-to-day operations at the company’s Raleigh corporate office.

As a trusted partner to the CEO, you’ll keep schedules, meetings, communications, and priorities running smoothly. You’ll also shape a welcoming, well-organized office environment and lead the planning of company meetings, events, and special initiatives throughout the year.

The ideal candidate combines professionalism, energy, creativity and sound judgment. Our client’s CEO is a passionate, high-energy leader, and this role calls for someone who can match that pace, anticipate needs, and turn ideas into well-executed plans. If you enjoy variety and thrive in a growing, team-centered culture, this is a great fit.

Job Description:

Executive Support

1. Manage a complex executive calendar, prioritizing meetings and commitments
2. Coordinate internal and external meetings, including leadership team and board meetings
3. Prepare agendas, materials, and presentations, and handle meeting follow-up
4. Arrange business travel, itineraries, and accommodations
5. Draft, edit, and organize correspondence, reports, and executive-level documents
6. Serve as a responsive, professional point of contact for internal and external stakeholders
7. Anticipate needs and resolve scheduling conflicts before they become problems
8. Handle sensitive information with complete discretion

Corporate Office Management

1. Oversee daily operations of the corporate office to keep it efficient and welcoming
2. Manage office supplies, equipment, vendors, maintenance, and facility needs
3. Act as the main contact for office matters, partnering with HR, IT, and Finance
4. Coordinate visitors, conference room scheduling, hospitality, and on-site meetings
5. Support onboarding and office orientation for new employees alongside HR and IT
6. Look for ways to improve the workplace and employee experience
7. Manage office expenses and vendor relationships within budget

Events, Meetings & Special Projects

1. Plan and execute company meetings, leadership gatherings, celebrations, and special events
2. Handle event logistics: venues, catering, invitations, travel, materials, and A/V
3. Collaborate with stakeholders to create memorable, well-run experiences for employees and leaders
4. Bring creative ideas and thoughtful touches that reflect the company’s culture
5. Manage event budgets, timelines, vendors, and post-event follow-up
6. Support special projects led by the CEO and executive team

Organizational Partnership

1. Build strong working relationships across the leadership team and organization
2. Stay informed on key priorities, deadlines, and initiatives
3. Adapt quickly when priorities shift, or urgent issues arise
4. Own assigned projects from start to finish with minimal oversight
5. Identify ways to streamline administrative processes

Position Requirements:

1. 5+ years of administrative experience, including 3+ years supporting senior executives
2. Proven experience managing complex calendars, coordinating meetings, and handling confidential information
3. Experience planning corporate events, leadership meetings, or similar activities
4. Advanced Microsoft Office skills (Outlook, Teams, Word, Excel, PowerPoint)
5. Excellent organization, time management, and communication skills
6. Strong attention to detail and ability to juggle multiple priorities in a fast-paced setting
7. Polished, confident presence with executives, employees, and outside partners

Preferred Qualifications:

1. Experience supporting a CEO, President, or other C-suite leader
2. Background in corporate office operations or workplace services
3. Experience with a growing, multi-location organization, ideally in healthcare or another service industry
4. Experience coordinating executive retreats, leadership conferences, board meetings, or engagement events
5. Associate or bachelor’s degree in business, communications, hospitality, or a related field, or equivalent experience

Greene Resources is part of Array Corporation, the leading technology-enabled workforce solutions company whose mission is to fix how work is bought, sold and delivered to enable access to the American Dream.

We are proud to be an Equal Employment Opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.

#GRPRO