Executive Assistant – Finance Ops & Dashboards

Tishman Speyer; New York (NY); On-site; USD 65,000 - 73,000; Full time

Benefits offered by this job

Discretionary bonus

Comprehensive benefits

401(k) with match

Job summary

Tishman Speyer seeks an experienced Administrative Assistant to deliver comprehensive admin and finance‑operations support to senior leadership. You will handle executive calendars, invoice processing, and billing, while coordinating across departments and external partners with strict confidentiality.

The role requires expert Microsoft Outlook skills, hands‑on financial administration, and the ability to reconcile a ledger in the same day.

Qualifications

• Executive support experience with C‑level or senior leadership.
• Hands-on finance operations incl. budgeting, invoicing, and billing.
• Working knowledge of Dynamics 365 for financial bookkeeping.
• Experience using Basware for invoice processing.
• Ability to build and interpret Tableau reports and dashboards.

Responsibilities

• Provide executive support and coordinate calendars across time zones.
• Manage invoices end-to-end, budgeting, and financial reporting.
• Prepare materials and maintain confidentiality in communications.
• Collaborate with departments and external stakeholders.
• Develop financial dashboards and reports in Tableau.
• Support office operations, travel, and event planning.

Skills

Executive support

Finance operations

D365 knowledge

Basware

Tableau

AI tools

Outlook

Office Suite

Organization

Communication

Confidentiality

Collaboration

Education

Bachelor's degree in Business or related

Tools

Basware

D365

Tableau

Box

Smartsheet

Teams

SharePoint

Job description

Tishman Speyer seeks an experienced Administrative Assistant to deliver comprehensive admin and finance‑operations support to senior leadership. You will handle executive calendars, invoice processing, and billing, while coordinating across departments and external partners with strict confidentiality.

The role requires expert Microsoft Outlook skills, hands‑on financial administration, and the ability to reconcile a ledger in the same day.