Executive Assistant

Motion Recruitment; El Segundo (CA); On-site; USD 90,000 - 120,000; Full time

Job summary

Motion Recruitment Partners LLC is seeking an Executive Assistant to support two senior executives across global time zones. You will manage calendars, prepare documents, coordinate travel, and assist with tax and finance activities.

The role requires experienced administrative support, excellent judgment, and the ability to work across international teams. Flexibility for early/late hours and strong MS Office skills are essential.

Qualifications

• 7+ years supporting senior executives in an administrative role.
• Bachelor's degree preferred, not required
• Strong communication skills; comfortable working across international teams/time zones
• Expert-level Microsoft Office skills (Outlook, Word, Excel, PowerPoint)
• Excellent judgment, discretion, and ability to handle confidential information
• Strong organizational skills and ability to manage shifting priorities under pressure
• Self-motivated, proactive, and able to work independently or as part of a team
• Flexibility for early/late hours as needed

Responsibilities

• Manage calendars, scheduling, and communications for two senior executives across global time zones
• Handle confidential and time-sensitive matters with sound judgment
• Prepare documents, reports, presentations, and correspondence
• Coordinate travel, expense reports, and vendor invoices
• Support the department during financial close and other high-volume periods
• Help prepare materials for Audit Committee, CFO, and finance leadership meetings
• Assist with tax department operations: billing, budgets, purchase orders, invoice approvals, and recordkeeping
• Assist with tax authority correspondence and global data collection
• Manage office logistics — meeting rooms, supplies, and general office support
• Handle ad hoc requests as needed

Skills

Executive support

Multitasking

Communication

Discretion

Time management

Organizational skills

Independent worker

Global teams coordination

Education

Bachelor's degree preferred

Tools

Microsoft Office

Job description

Executive Assistant

Supports the SVP & Corporate Controller and SVP of Tax with high-level administrative and operational assistance across both departments.

What You'll Do

• Manage calendars, scheduling, and communications for two senior executives across global time zones
• Handle confidential and time-sensitive matters with sound judgment
• Prepare documents, reports, presentations, and correspondence
• Coordinate travel, expense reports, and vendor invoices
• Support the department during financial close and other high-volume periods
• Help prepare materials for Audit Committee, CFO, and finance leadership meetings
• Assist with tax department operations: billing, budgets, purchase orders, invoice approvals, and recordkeeping
• Assist with tax authority correspondence and global data collection
• Manage office logistics — meeting rooms, supplies, and general office support
• Handle ad hoc requests as needed

What You'll Need

• 7+ years supporting senior executives in an administrative role
• Bachelor's degree preferred, not required
• Strong communication skills; comfortable working across international teams/time zones
• Expert-level Microsoft Office skills (Outlook, Word, Excel, PowerPoint)
• Excellent judgment, discretion, and ability to handle confidential information
• Strong organizational skills and ability to manage shifting priorities under pressure
• Self-motivated, proactive, and able to work independently or as part of a team
• Flexibility for early/late hours as needed