Executive Assistant - Finance

Gilder Search Group; Seattle (WA); Hybrid; USD 59,000 - 76,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

401(k) with 50% match

FSA options

Profit sharing eligibility

Gym reimbursement

Transportation reimbursement

Vacation 2–4 weeks

Job summary

SumBridge is partnered with a Seattle-based technology leader to recruit an Executive Assistant supporting Finance leadership. This role goes beyond admin tasks: you will coordinate executive priorities, manage communications, drive meeting execution, and ensure follow-through on key initiatives in a fast-paced, confidential environment.

The position offers a hybrid work arrangement after the first 90 days and requires strong MS 365 skills, calendar mastery, and a proactive approach to

Qualifications

• 5+ years supporting senior executives, ideally in Finance, Accounting, Audit, Tax, or Legal
• Exceptional organization, prioritization, and time management
• Strong written and verbal communication skills
• Discretion with highly sensitive financial and business information
• Advanced Microsoft 365 skills (Outlook, Word, Excel, PowerPoint, Teams, SharePoint); Smartsheet a plus
• Comfort with ambiguity and shifting priorities

Responsibilities

• Manage complex calendars for Finance leadership, including recurring close, planning, audit, and tax meetings
• Coordinate meetings across executives, auditors, and external partners — prep agendas, capture minutes, track action items
• Plan executive travel, offsites, and company events
• Prepare and reconcile executive expense reports
• Handle executive communications, correspondence, and presentations
• Maintain confidential files and records with strong version control
• Support special projects and cross-functional initiatives as needed

Skills

Executive support

Calendar management

Travel coordination

Expense reports

Communication

Discretion

MS 365 proficiency

Smartsheet

Tools

Microsoft 365

Smartsheet

Job description

About the Role

SumBridge is partnering with a Seattle-based global leader in technology to find an Executive Assistant supporting Finance leadership. This is more than admin support — you'll coordinate executive priorities, manage communications, drive meeting execution, and ensure follow-through on key initiatives in a fast-paced, confidential environment. This role is hybrid after first 90 days.

What You'll Do

• Manage complex calendars for Finance leadership, including recurring close, planning, audit, and tax meetings


• Coordinate meetings across executives, auditors, and external partners — prep agendas, capture minutes, track action items


• Plan executive travel, offsites, and company events


• Prepare and reconcile executive expense reports


• Handle executive communications, correspondence, and presentations


• Maintain confidential files and records with strong version control


• Support special projects and cross-functional initiatives as needed

What You Bring

• 5+ years supporting senior executives, ideally in Finance, Accounting, Audit, Tax, or Legal


• Exceptional organization, prioritization, and time management


• Strong written and verbal communication skills


• Discretion with highly sensitive financial and business information


• Advanced Microsoft 365 skills (Outlook, Word, Excel, PowerPoint, Teams, SharePoint); Smartsheet a plus


• Comfort with ambiguity and shifting priorities

Compensation & Benefits

$43.27–$55.29/hour, based on experience. Includes medical/dental/vision, 401(k) with 50% match (no cap), FSA options, profit‑sharing eligibility, gym and transportation reimbursements, and vacation starting at 2 weeks (up to 4 weeks at 5+ years).