Strategic Executive Assistant to Finance Leadership Hybrid

Gilder Search Group; Seattle (WA); Hybrid; USD 59,000 - 76,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

401(k) with 50% match

FSA options

Profit sharing eligibility

Gym reimbursement

Transportation reimbursement

Vacation 2–4 weeks

Job summary

SumBridge is partnered with a Seattle-based technology leader to recruit an Executive Assistant supporting Finance leadership. This role goes beyond admin tasks: you will coordinate executive priorities, manage communications, drive meeting execution, and ensure follow-through on key initiatives in a fast-paced, confidential environment.

The position offers a hybrid work arrangement after the first 90 days and requires strong MS 365 skills, calendar mastery, and a proactive approach to

Qualifications

• 5+ years supporting senior executives, ideally in Finance, Accounting, Audit, Tax, or Legal
• Exceptional organization, prioritization, and time management
• Strong written and verbal communication skills
• Discretion with highly sensitive financial and business information
• Advanced Microsoft 365 skills (Outlook, Word, Excel, PowerPoint, Teams, SharePoint); Smartsheet a plus
• Comfort with ambiguity and shifting priorities

Responsibilities

• Manage complex calendars for Finance leadership, including recurring close, planning, audit, and tax meetings
• Coordinate meetings across executives, auditors, and external partners — prep agendas, capture minutes, track action items
• Plan executive travel, offsites, and company events
• Prepare and reconcile executive expense reports
• Handle executive communications, correspondence, and presentations
• Maintain confidential files and records with strong version control
• Support special projects and cross-functional initiatives as needed

Skills

Executive support

Calendar management

Travel coordination

Expense reports

Communication

Discretion

MS 365 proficiency

Smartsheet

Tools

Microsoft 365

Smartsheet

Job description

SumBridge is partnered with a Seattle-based technology leader to recruit an Executive Assistant supporting Finance leadership. This role goes beyond admin tasks: you will coordinate executive priorities, manage communications, drive meeting execution, and ensure follow-through on key initiatives in a fast-paced, confidential environment.

The position offers a hybrid work arrangement after the first 90 days and requires strong MS 365 skills, calendar mastery, and a proactive approach to