Executive Assistant, Faculty Support (Hybrid)

Harvard Law School; Cambridge (MA); Hybrid; USD 65,000 - 90,000; Full time

Benefits offered by this job

Generous paid time off

Medical, dental, vision coverage

Retirement plans with contributions

Wellbeing resources

Family and caregiver support

Tuition assistance and reimbursement

Commuter benefits

Job summary

Harvard Law School is seeking an Executive Assistant to support a faculty member within the Faculty Support Services team. You will manage a busy calendar, coordinate travel, prepare teaching materials, and handle communications with students, press, and colleagues.

The role requires 5+ years of administrative experience, strong organization, and proficiency with Mac OS, Microsoft Word, Google Suite, and basic HTML/web editing tools.

Qualifications

• 5+ years of administrative support or related experience in a business or customer service environment.

Responsibilities

• Perform a wide range of administrative duties for a highly active faculty member, supporting teaching, travel, research and external activities.
• Serve as a key contact for inquiries from the press, students, colleagues, and other constituents, prioritizing issues and following up.
• Manage a complex calendar and travel logistics, organizing materials for commitments.
• Provide teaching support for classes, update course websites, edit materials, and prepare exams and grades.
• Proofread, format, and edit documents and letters; conduct research and maintain electronic files.
• Process payments, invoices, reimbursements, and other financial transactions via Concur and B2P.
• Perform general office duties including photocopying, filing, and ordering supplies.

Skills

Calendar management

Organization

Attention to detail

Mac OS

Microsoft Word

Google Suite

iWork

Lexis/Westlaw

HTML basics

Customer service

Tools

Concur

B2P

Job description

Harvard Law School is seeking an Executive Assistant to support a faculty member within the Faculty Support Services team. You will manage a busy calendar, coordinate travel, prepare teaching materials, and handle communications with students, press, and colleagues.

The role requires 5+ years of administrative experience, strong organization, and proficiency with Mac OS, Microsoft Word, Google Suite, and basic HTML/web editing tools.