Executive Assistant to Faculty Leader

Harvard-University; Cambridge (MA); Hybrid; USD 60,000 - 75,000; Full time

Benefits offered by this job

Paid time off

Insurance (medical, dental, vision)

Retirement plans

Wellbeing resources

Family support

Tuition assistance

Commuter benefits

Job summary

Harvard University invites applications for an Executive Assistant in Harvard Law School's Faculty Support Services. You will support a highly active faculty member, manage calendars, organize travel, and prepare teaching materials and exams.

The role requires experience, meticulous organization, and proficiency with Mac OS, Word, Google Suite, Lexis/Westlaw, and basic HTML. This is a full-time, hybrid position with extensive benefits.

Qualifications

• 5+ years of administrative support or related experience in a business or customer service environment.
• Strong organizational skills and meticulous attention to detail.
• Ability to adapt quickly to shifting priorities and deadlines.
• Proficiency with Mac OS, Word, Google Suite, iWork, Lexis/Westlaw, and basic HTML.
• Excellent communication and customer-service orientation.

Responsibilities

• Provide executive-level administrative support for a faculty member.
• Serve as a key contact for inquiries from press, students, colleagues, and others.
• Manage a complex calendar and travel logistics, including domestic and international trips.
• Support classes with course materials, websites, permissions, exams, and grades.
• Proofread, format, and edit documents and letters; conduct research.
• Handle Concur and B2P payments and other financial transactions.
• Perform general office duties including ordering supplies and reserving spaces.

Skills

Calendar management

Administrative support

Attention to detail

Proactive

Communication skills

Customer service

Education

Bachelor's degree preferred

Tools

Mac OS

Microsoft Word

Google Suite

iWork

Lexis/Westlaw

HTML/web editing

Job description

Harvard University invites applications for an Executive Assistant in Harvard Law School's Faculty Support Services. You will support a highly active faculty member, manage calendars, organize travel, and prepare teaching materials and exams.

The role requires experience, meticulous organization, and proficiency with Mac OS, Word, Google Suite, Lexis/Westlaw, and basic HTML. This is a full-time, hybrid position with extensive benefits.