Executive Assistant & Facilities Coordinator — Hybrid

Popa Fcu; Cerritos (CA); Hybrid; USD 60,000 - 90,000; Full time

Job summary

Popa FCU is seeking an Executive Assistant to provide confidential executive-level support to the President/CEO and leadership team. This role ensures efficient operations, manages schedules, travel, communications, and document preparation, while coordinating with internal and external stakeholders.

The position may allow remote work up to 1–2 days per week after training, subject to management approval and operational needs.

Qualifications

• High School degree or equivalent.
• A 2-year college degree or completion of a specialized course of study is highly preferred.
• At least 5 years of similar or related experience in Executive Assistant or similar role.
• Experience supporting a CEO or executive team preferred.
• Strong listening, communication, organization and decision-making skills.

Responsibilities

• Provide high-level confidential administrative support to the President/CEO and executive team, manage calendars and travel with discretion.
• Prepare and edit reports, correspondence, manuals, spreadsheets, presentations and other sensitive documents.
• Coordinate vendor relationships and oversee office facilities and safety compliance.

Skills

Calendar management

Travel arrangements

Executive support

Vendor coordination

Discretion/confidentiality

Compliance awareness

Education

High School degree

2-year college degree preferred

Tools

Windows

Job description

Popa FCU is seeking an Executive Assistant to provide confidential executive-level support to the President/CEO and leadership team. This role ensures efficient operations, manages schedules, travel, communications, and document preparation, while coordinating with internal and external stakeholders.

The position may allow remote work up to 1–2 days per week after training, subject to management approval and operational needs.