Event & Program Coordinator

Beacon Hill Staffing Group, LLC; Denver (CO); On-site; USD 27,552,000 - 38,573,000; Full time

Benefits offered by this job

Medical

Dental

Vision

Leave programs as required

Job summary

Beacon Hill Staffing Group is seeking an Event & Program Coordinator for a contract role in Denver. The position requires accuracy, strong organizational abilities, and the capacity to support community-based programs and events across administrative and hands-on tasks.

The role involves coordinating logistics, communicating with volunteers and partners, and maintaining records while helping with social media and general operations.

Qualifications

• Must have strong organizational and communication skills.
• Proficient with Microsoft Office; Excel and Word required.
• Able to manage multiple priorities and meet deadlines.
• Comfortable making outbound calls and communicating with diverse stakeholders.
• Experience supporting events, programs, or community initiatives preferred.
• Ability to lift and transport materials up to 25 pounds and assist with event setup/breakdown.

Responsibilities

• Assist with event logistics, including inventory management, materials prep, packing and transporting supplies, and supporting setup/breakdown.
• Communicate with volunteers, participants, and community partners to provide information and ensure a positive experience.
• Create and distribute communications as directed by leadership.
• Maintain spreadsheets, documents, and other administrative records.
• Support social media activity using existing brand guidelines and templates.
• Provide general administrative and operational support for ongoing programs and events.

Skills

Organizational skills

Communication skills

Microsoft Office

Excel

Word

Multitasking

Event support experience

Outbound communication

Team coordination

Tools

Microsoft Office Suite

Job description

Event & Program Coordinator (Contract)

Schedule: Approximately 37-40 hours per week. Duration: Immediate through October, strong potential for extension.

Position Overview

We are seeking a detail-oriented and organized professional to support community-based programs and events. This role combines event coordination, administrative support, volunteer communication, and general operations. The ideal candidate thrives in a fast-paced environment, enjoys working with people, and is comfortable balancing both office and event-related responsibilities.

Key Responsibilities

• Assist with event logistics, including inventory management, preparing materials, packing and transporting supplies, and supporting event setup and breakdown.
• Communicate with volunteers, participants, and community partners to provide information and ensure a positive experience.
• Create and distribute communications as directed by leadership.
• Maintain spreadsheets, documents, and other administrative records.
• Support social media activity using existing brand guidelines and templates.
• Provide general administrative and operational support for ongoing programs and events.

Qualifications

• Strong organizational and communication skills.
• Proficiency with Microsoft Office, including Excel and Word.
• Ability to manage multiple priorities and meet deadlines.
• Comfortable making outbound calls and corresponding with a variety of stakeholders.
• Experience supporting events, programs, or community initiatives is preferred.
• Must be able to lift and transport materials up to 25 pounds and assist with event setup and breakdown.

Schedule & Travel

• Approximately 37.5 hours per week.
• Schedule may vary based on event timelines and business needs.
• Occasional local travel required to support onsite events.

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Company Profile

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.

Benefits Information

• Medical
• Dental
• Vision
• Federal and state leave programs as required by applicable agency regulations to those that meet eligibility.
• Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you! Beacon Hill. Employing the Future (TM)