Administrative Assistant to EVP

Advent Talent Group; Minneapolis (MN); Hybrid; USD 40,000 - 66,000; Full time

Benefits offered by this job

Medical Insurance

401(k) Retirement Plan

Paid Time Off

Job summary

Advent Talent Group is seeking an Executive Assistant for a global industry leader in Minneapolis. This contract role offers direct partnership with a Regional Executive Vice President and exposure to leadership across North America and globally.

The ideal candidate will thrive in a fast-paced environment, delivering organizational, communication, and operational support with high discretion. The role emphasizes complex calendar management, travel coordination, and collaboration with senior

Qualifications

• 3+ years of EA experience supporting VP/EVP or C-suite leaders.
• Advanced MS Office skills: Outlook, Teams, PowerPoint, Word, Excel.
• Strong calendar management, travel coordination, and meeting planning.
• Excellent organization, communication, and problem-solving skills.
• Ability to manage competing priorities with discretion.

Responsibilities

• Manage a complex executive calendar, including scheduling across multiple stakeholders and time zones.
• Coordinate domestic and international travel, itineraries, and logistics.
• Serve as a key point of contact for executive communications and requests.
• Prioritize and manage internal and external inquiries on behalf of leadership.
• Support expense reporting, invoice management, and administrative processes.
• Coordinate meetings, events, catering, and office-related activities.
• Maintain confidential records and sensitive business information.
• Partner closely with senior leaders and executive assistants across regional and global teams.

Skills

Executive support

Calendar management

Travel coordination

MS Office

Communication

Discretion

Tools

Outlook

Teams

PowerPoint

Word

Excel

Job description

Advent Talent Group is seeking an Executive Assistant for a global industry leader in Minneapolis.This highly visible contract opportunity offers direct partnership with a Regional Executive Vice President and exposure to leadership teams across North America and globally. The ideal candidate will enjoy a fast-paced environment, meaningful executive partnership, and the opportunity to make a significant impact through organization, communication, and operational support.

Overview

Position Type: Contract (3+ months)

Location: Hybrid, Minneapolis, MN

Schedule: Full Time

Pay: $42-$48/hour

Responsibilities

• Manage a complex executive calendar, including scheduling across multiple stakeholders and time zones.
• Coordinate domestic and international travel, itineraries, and logistics.
• Serve as a key point of contact for executive communications and requests.
• Prioritize and manage internal and external inquiries on behalf of leadership.
• Support expense reporting, invoice management, and administrative processes.
• Coordinate meetings, events, catering, and office-related activities.
• Maintain confidential records and sensitive business information.
• Partner closely with senior leaders and executive assistants across regional and global teams.

Qualifications

• 3+ years of Executive Assistant experience supporting VP, EVP, or C-suite leaders.
• Advanced Microsoft Office skills, particularly Outlook, Teams, PowerPoint, Word, and Excel.
• Strong calendar management, travel coordination, and meeting planning experience.
• Exceptional organization, communication, and problem-solving skills.
• Ability to manage competing priorities with professionalism and discretion.
• Experience supporting executives in a large, complex, or multinational environment preferred.

Eligible employees will enjoy the following benefits with Advent Talent Group:

• Medical Insurance
• 401(k) Retirement Plan
• Paid Time Off (PTO)

Advent Talent Group is an Equal Opportunity Employer

Advent Talent Group is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.