Project Coordinator

Beacon Hill; Atlanta (GA); Hybrid; USD 48,000 - 62,000; Full time

Job summary

Beacon Hill is seeking a highly polished and proactive Project Coordinator / Executive Assistant to support a senior executive in a fast-paced professional services environment. This role handles complex scheduling, executive support, interview management, travel arrangements, and day-to-day operations.

Hybrid work arrangement allows collaboration with a dynamic team. The ideal candidate has 5+ years in executive support or project coordination, strong communication, discretion, and a proven

Qualifications

• Minimum 5+ years in executive support, project coordination, or senior admin roles.
• Experience in professional services, executive search, or consulting preferred.
• Demonstrated career stability and long tenure.

Responsibilities

• Provide high-level administrative support to senior executives and professionals
• Manage complex calendars, scheduling, and meeting coordination across multiple stakeholders
• Coordinate executive interviews and candidate scheduling throughout the search process
• Arrange and manage travel itineraries, accommodations, and related logistics
• Prepare presentations, reports, correspondence, and meeting materials
• Track and manage project timelines, deliverables, and follow-up activities
• Serve as a liaison between executives, clients, candidates, and internal teams
• Handle sensitive and confidential information with discretion
• Support special projects and strategic initiatives as assigned
• Ensure deadlines and priorities are met in a fast-paced environment

Skills

Executive support

Project coordination

Calendar management

Scheduling

Job description

Salary: USD35 - USD45.67 per hour

Position Summary

Beacon Hill is seeking a highly polished and proactive Project Coordinator / Executive Assistant to support a senior executive within a fast-paced professional services environment. This role is responsible for complex scheduling, executive support, project coordination, interview management, travel arrangements, and ensuring seamless day-to-day operations.

• Pay Rate: $35.00 - $45.67/hour
• Schedule: 8:30 AM - 5:30 PM
• Work Arrangement: Hybrid

Key Responsibilities

• Provide high-level administrative support to senior executives and professionals
• Manage complex calendars, scheduling, and meeting coordination across multiple stakeholders
• Coordinate executive interviews and candidate scheduling throughout the search process
• Arrange and manage travel itineraries, accommodations, and related logistics
• Prepare presentations, reports, correspondence, and meeting materials
• Track and manage project timelines, deliverables, and follow-up activities
• Serve as a liaison between executives, clients, candidates, and internal teams
• Handle sensitive and confidential information with discretion
• Support special projects and strategic initiatives as assigned
• Ensure deadlines and priorities are met in a fast-paced environment

Qualifications

• 5+ years of Executive Assistant, Project Coordinator, Executive Coordinator, or Senior Administrative support experience
• Professional services, executive search, consulting or similar industry experience required
• Strong tenure and demonstrated career stability
• Advanced calendar management and scheduling experience
• Excellent written and verbal communication skills
• Strong organizational, prioritization, and project coordination abilities
• Ability to manage multiple priorities in a deadline-driven environment
• High level of professionalism, discretion, and attention to detail