Executive Assistant: Drive Leadership Productivity

Changeis; Washington (District of Columbia); Híbrido; USD 63.000 - 105.000; Jornada completa

Descripción de la vacante

Changeis in Washington, DC is seeking an Executive Assistant to provide comprehensive administrative and operational support to our executives. The role focuses on managing calendars, coordinating communications, and ensuring a smooth executive workflow in a fast-paced environment.

You'll handle meeting logistics, prepare summaries, track action items, and support office operations while safeguarding confidential information.

Formación

• 3–7 years of experience supporting senior executives.
• Exceptional organizational, administrative, and time-management skills.
• Excellent written and verbal communication skills.
• Ability to manage competing priorities in a fast-paced environment.
• Strong follow-up, problem-solving, and coordination skills.
• Experience coordinating across multiple departments.
• Proficiency with Microsoft 365, Teams, Zoom, Google Workspace, and Slack.
• Discretion with confidential information.

Responsabilidades

• Manage calendars, meeting scheduling, logistics, and prioritization.
• Prepare agendas, briefing materials, and meeting summaries.
• Coordinate communications between executive leadership and internal/external stakeholders.
• Monitor incoming requests, identify priorities, and ensure executive readiness.
• Capture and track action items and decisions from executive meetings.
• Maintain dashboards, trackers, and weekly status reports.
• Follow up with team members and external partners to ensure deadlines are met.
• Escalate issues when progress stalls or additional direction is needed.
• Coordinate local errands, deliveries, and administrative tasks as needed.
• Assist with office coordination, supplies, and vendor relationships.
• Support internal events, meetings, offsites, onboarding logistics, and workplace planning.
• Provide general operational assistance to ensure day-to-day activities run smoothly.
• Draft professional correspondence, meeting notes, and executive summaries.
• Maintain effective information flow and ensure confidentiality.
• Organize shared files, templates, records, and administrative documentation.
• Assist with preparing presentations and other executive-level materials as needed.

Conocimientos

Executive support

Calendar management

Prioritization

Communication skills

Discretion and professionalism

Herramientas

Microsoft 365

Teams

Zoom

Google Workspace

Slack

Descripción del empleo

Changeis in Washington, DC is seeking an Executive Assistant to provide comprehensive administrative and operational support to our executives. The role focuses on managing calendars, coordinating communications, and ensuring a smooth executive workflow in a fast-paced environment.

You'll handle meeting logistics, prepare summaries, track action items, and support office operations while safeguarding confidential information.