Executive Assistant & Operations Coordinator

Home Builders Institute Inc; Washington (District of Columbia); On-site; USD 55,000 - 75,000; Full time

Job summary

Home Builders Institute Inc in Washington, DC seeks an Administrative Assistant to provide high‑level administrative and operational support to the President & CEO and the Executive Team. You will coordinate calendars, meetings, travel, and communications to ensure smooth executive operations.

The role requires 3+ years in an administrative position in a nonprofit/government context, with strong MS Office, Salesforce, and CRM experience.

Qualifications

• Education: AA/AS or equivalent training, skills and experience.
• Experience: 3+ years in an administrative role.

Responsibilities

• Provide admin support to the President & CEO and Executive Team.
• Coordinate executive schedules, meetings, travel, and expense reporting.
• Prepare meeting materials, agendas, briefing documents, and presentations.
• Draft, proofread, and distribute correspondence, reports and executive communications.
• Assist with executive timecard administration and expense reporting.
• Support logistics for Executive Team meetings, retreats, and special events.
• Perform other duties and projects for the Executive Team.

Skills

Calendar management

Travel coordination

Executive support

CRM Salesforce

Microsoft Office

Written communication

Organizational skills

Education

AA/AS or equivalent

Tools

Salesforce

Constant Contact

Microsoft Office

Outlook

Teams

Job description

Home Builders Institute Inc in Washington, DC seeks an Administrative Assistant to provide high‑level administrative and operational support to the President & CEO and the Executive Team. You will coordinate calendars, meetings, travel, and communications to ensure smooth executive operations.

The role requires 3+ years in an administrative position in a nonprofit/government context, with strong MS Office, Salesforce, and CRM experience.