Executive Assistant - Director

Circle of Greatness; United States; Remote; USD 4,100 - 6,900; Part time

Benefits offered by this job

Remote work environment

Flexible schedule

Impactful mission-driven work

Job summary

Circle of Greatness is seeking an Executive Assistant to support our Non-Profit Director with high-level administrative tasks, scheduling, and communications. This role is remote and part-time, with a focus on ensuring smooth day-to-day operations within EST hours.

The ideal candidate is highly organized, proactive, and comfortable handling sensitive information to support the Director and mission-driven initiatives.

Qualifications

• Excellent English communication skills (verbal and written).
• Strong organizational skills with ability to manage multiple tasks and deadlines.
• Tech-savvy; comfortable with Zoom, calendars, email platforms, and productivity tools.
• Self-starter who can work independently with minimal supervision.
• Availability during EST hours and flexibility for occasional weekend tasks.

Responsibilities

• Communicate on behalf of the Director and manage inquiries.
• Answer phone calls related to event space listings and handle inquiries.
• Respond to and manage emails for the Director.
• Send reminders for meetings and deadlines.
• Schedule and coordinate events, bookings, and calendar of reservations.
• Set up Zoom meetings and manage participation.
• Take notes during meetings and provide summaries to the Director.
• Organize files, prepare reports, and support administrative needs.

Skills

English fluency

Organizational skills

Tech-savvy

Self-starter

EST hours availability

Tools

Zoom

Google Calendar

Email tools

Job description

Job Title: Executive Assistant to Non-Profit Director

Work Schedule:
10 Hours a week
Wednesday: 6am - 10am EST
Pay Rate: $3 USD per hour

About Us

We are a dynamic, mission-driven non-profit organization dedicated to empowering communities and driving social impact through education, events, and outreach programs. We're seeking a dependable, highly organized Executive Assistant to directly support our Director in daily administrative and operational functions. This role is ideal for someone proactive, communicative, and eager to contribute to meaningful work behind the scenes.

Key Responsibilities

• Communication Management
• Answer phone calls related to our event space listings and handle general inquiries.
• Respond to and manage email communications on behalf of the Director.
• Send out reminders for meetings and key deadlines.
• Scheduling & Coordination
• Handle event space bookings and maintain a calendar of reservations.
• Set up Zoom meetings and admit participants promptly.
• Assist the Director in managing their schedule and coordinating with internal/external stakeholders.
• Administrative Support
• Take clear and concise notes during meetings and provide summaries to the Director.
• Help the Director stay on track with tasks by providing timely reminders and hands-on assistance.
• Organize files, prepare reports, and support any additional administrative needs.

Requirements

• Excellent English Communication Skills – Must be fluent in both verbal and written English.
• Strong Organizational Skills – Ability to manage multiple tasks, schedules, and follow-ups with precision.
• Tech-Savvy – Comfortable using Zoom, Google Calendar, email platforms, and other productivity tools.
• Self-Starter – Proactive, resourceful, and capable of working independently with minimal supervision.
• Availability During EST Hours – Must adhere to the work schedule and be flexible for occasional weekend tasks.
• Non-Profit Experience (a plus) – Experience supporting executive-level roles in non-profit or mission-driven organizations is preferred but not required.

What We Offer

• A remote work environment with a mission-focused team.
• Flexibility and growth potential for the right candidate.
• Meaningful work with opportunities to make an impact behind the scenes.