Remote Executive Assistant CEO

Circle of Greatness; United States; Remote; USD 4,100 - 6,900; Part time

Benefits offered by this job

Remote work environment

Flexibility

Meaningful work

Job summary

Circle of Greatness is seeking an Executive Assistant to support the nonprofit Director on a part-time, remote basis. The role requires managing communications, coordinating schedules, and providing administrative support during EST hours.

Candidates should be proactive, highly organized and comfortable with Zoom and calendar tools. Experience in nonprofit or mission-driven environments is preferred but not mandatory.

Qualifications

• Fluent in verbal and written English.
• Excellent organizational skills with ability to multi-task.
• Proficient with Zoom, Google Calendar and standard email tools.
• Self-motivated, proactive and able to work independently.
• Available during EST hours and flexible for occasional tasks.

Responsibilities

• Manage communications: answer calls, handle emails, send reminders.
• Coordinate scheduling: bookings, calendar management, Zoom setup.
• Provide admin support: take notes, summarize meetings, organize files and reports.

Skills

English fluency

Organizational skills

Tech-savvy

Self-starter

EST availability

Tools

Zoom

Google Calendar

Email platforms

Job description

Job Title: Executive Assistant to Non-Profit Director (Part-time | Remote)

Work Schedule:
10 hours a week
Wednesday: 6am to 10am EST
Pay Rate: $3 USD per hour

About Us

We are a dynamic, mission-driven non-profit organization dedicated to empowering communities and driving social impact through education, events, and outreach programs. We’re seeking a dependable, highly organized Executive Assistant to directly support our Director in daily administrative and operational functions. This role is ideal for someone proactive, communicative, and eager to contribute to meaningful work behind the scenes.

Key Responsibilities

Communication Management

• Answer phone calls related to our event space listings and handle general inquiries.
• Respond to and manage email communications on behalf of the Director.
• Send out reminders for meetings and key deadlines.

Scheduling & Coordination

• Handle event space bookings and maintain a calendar of reservations.
• Set up Zoom meetings and admit participants promptly.
• Assist the Director in managing their schedule and coordinating with internal/external stakeholders.

Administrative Support

• Take clear and concise notes during meetings and provide summaries to the Director.
• Help the Director stay on track with tasks by providing timely reminders and hands-on assistance.
• Organize files, prepare reports, and support any additional administrative needs.

Requirements

• Excellent English Communication Skills – Must be fluent in both verbal and written English.
• Strong Organizational Skills – Ability to manage multiple tasks, schedules, and follow-ups with precision.
• Tech-Savvy – Comfortable using Zoom, Google Calendar, email platforms, and other productivity tools.
• Self-Starter – Proactive, resourceful, and capable of working independently with minimal supervision.
• Availability During EST Hours – Must adhere to the work schedule and be flexible for occasional weekend tasks.
• Non-Profit Experience (a plus) – Experience supporting executive-level roles in non-profit or mission-driven organizations is preferred but not required.

What We Offer

• A remote work environment with a mission-focused team.
• Flexibility and growth potential for the right candidate.
• Meaningful work with opportunities to make an impact behind the scenes.