Executive Assistant, Digital Technology Team - Private Equity

Mission Staffing; New York (NY); On-site; USD 110,000 - 130,000; Full time

Job summary

Mission Staffing is seeking an proactive Executive Assistant to support our Digital Technology team in New York. You’ll manage calendars, coordinate meetings, arrange travel, and handle confidential information with discretion in a fast-paced environment.

As the sole assistant to two Managing Directors and two Principals, you’ll work independently, prepare materials, and help organize events, while partnering with technology groups to keep workflows smooth.

Qualifications

• 4+ years as an Executive Assistant in financial services or similar.
• Experience supporting several senior executives.
• Strong organizational and time management skills.
• Excellent written and verbal communication.
• High level of discretion with confidential information.
• Proactive and resourceful; anticipates needs and works independently.
• Proficient in Microsoft Office; experience with Concur is a plus.
• Bachelor's degree preferred.

Responsibilities

• Manage calendars for 2 MDs and 2 Principals with priorities.
• Coordinate internal and external meetings incl. portfolio, investor calls, and conferences.
• Arrange domestic and international travel with detailed itineraries.
• Prepare and submit expense reports on time and accurately.
• Act as the team's main contact, handling calls, emails, and correspondence discreetly.
• Work with Technology teams on scheduling, logistics, and shared projects.
• Keep contact lists, files, and team documents organized and up to date.
• Help prepare meeting materials, presentations, and reports as needed.
• Coordinate team events, offsites, and other activities.
• Take on ad hoc projects and administrative tasks as needed.

Skills

Calendar management

Discretion

Microsoft Office

Communication

Education

Bachelor's degree

Tools

Concur

Job description

Location: New York, NY

About the Role

We are looking for a proactive, detail-oriented Executive Assistant to support our Digital Technology team: two Managing Directors and two Principals. You would be the team's only assistant, so you'll work fairly independently while partnering closely with our Technology and Technology Value Creation teams. This role suits someone who does well in a fast-paced, high-performing environment and wants to grow with the team.

Key Responsibilities

• Manage complex, frequently changing calendars for 2 MDs and 2 Principals, and set priorities across competing requests
• Coordinate internal and external meetings, including portfolio company meetings, investor and client calls, and conferences
• Arrange domestic and international travel with detailed itineraries, and adjust plans when things change
• Prepare and submit expense reports on time and accurately
• Act as the team's main point of contact, handling calls, emails, and correspondence professionally and discreetly
• Work with the Technology and Technology Value Creation teams on scheduling, logistics, and shared projects
• Keep contact lists, files, and team documents organized and up to date
• Help prepare meeting materials, presentations, and reports as needed
• Coordinate team events, offsites, and other activities
• Take on ad hoc projects and administrative tasks as needed

Qualifications

• 4+ years of experience as an Executive Assistant, ideally in financial services, private equity, investment banking, or a similar professional services setting
• Experience supporting several senior executives at once
• Strong organizational and time management skills, with the ability to juggle multiple priorities
• Excellent written and verbal communication skills
• High level of discretion with confidential information
• Proactive and resourceful; anticipates needs and works independently
• Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint); experience with expense platforms such as Concur is a plus
• Professional, polished, and comfortable in a fast-paced, team-oriented environment
• Bachelor's degree preferred

Compensation

Base salary: $110,000–$130,000, based on experience